Administrative Coordinator - Fire Alarm & Sprinkler Projects

Advantage Fire Sprinkler Company Inc; Winder (GA); On-site; USD 36,000 - 48,000; Full time

Job summary

Advantage Fire Sprinkler Company Inc. in Georgia is seeking an administrative professional to support the Fire Alarm and Fire Sprinkler teams in our Georgia office.

You will handle documentation, scheduling, and customer communications to keep projects moving smoothly. You will prepare and proofread proposals, inspection reports, and work orders; create purchase orders; and maintain project files and digital records.

Qualifications

• High School Diploma or GED required.
• At least 2 years of related administrative experience.
• Proficiency with Microsoft Office (Word and Excel).

Responsibilities

• Provide day-to-day administrative support for Fire Alarm and Fire Sprinkler teams.
• Prepare, proofread, and distribute proposals, inspection reports, and work orders.
• Create and process purchase orders, material requests, and invoices.
• Maintain project files and digital records in company systems.
• Coordinate with customers regarding scheduling and documentation.
• Support NFPA/AHJ compliance documentation for inspections.
• Coordinate with vendors for material orders or equipment returns.
• Answer phones, greet visitors, and handle general correspondence.

Skills

Communication skills

Organizational skills

Time management

Education

High School Diploma or GED

Tools

Microsoft Office (Word, Excel)

Job description

Advantage Fire Sprinkler Company Inc. in Georgia is seeking an administrative professional to support the Fire Alarm and Fire Sprinkler teams in our Georgia office.

You will handle documentation, scheduling, and customer communications to keep projects moving smoothly. You will prepare and proofread proposals, inspection reports, and work orders; create purchase orders; and maintain project files and digital records.