Administrative Assistant

Century Fire Protection; Nashville (TN); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(K) with Company Match

Paid Time Off

Job summary

Century Fire Protection in Nashville, TN is seeking an Administrative Assistant to support the Fire Alarm and Fire Sprinkler divisions. You will handle documentation, scheduling, and customer communication to keep projects moving.

Requirements include a High School Diploma or GED and 2+ years of related experience; proficient MS Office. This full-time role offers competitive benefits and opportunities for growth within a growing regional company.

Qualifications

• High School Diploma or GED; two or more years related experience and/or training; or equivalent combination of education and experience.
• Proficiency in Microsoft Word and Excel; ability to manage documents and records accurately.
• Strong organizational and communication skills with attention to detail.

Responsibilities

• Provide day-to-day administrative support for the Fire Alarm and Fire Sprinkler teams.
• Prepare, proofread, and distribute proposals, inspection reports, and work orders.
• Create and process purchase orders, material requests, and invoices.
• Maintain project files, job folders, and digital records in company systems.
• Communicate with customers regarding scheduling, documentation, and follow-up.
• Coordinate with vendors and suppliers for material orders or equipment returns.
• Provide general office support including answering phones and greeting visitors.

Skills

Administrative support

Communication skills

Scheduling

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Job description

Job Details: Job Location: Century Fire Protection Nashville - Nashville, TN 37210, Position Type: Full Time, Travel Percentage: None, Div. 26 Nashville, TN

Summary

Responsible for providing administrative and clerical support to the Fire Alarm and/or Fire Sprinkler divisions; assist project managers, service coordinators, inspectors, and technicians by handling documentation, scheduling, and customer communication.

Essential Duties and Responsibilities

include the following. Other duties may be assigned.

• Provide day-to-day administrative support for the Fire Alarm and Fire Sprinkler teams.
• May prepare, proofread, and distribute proposals, inspection reports, and work orders.
• Create and process purchase orders, material requests, and invoices.
• Maintain project files, job folders, and digital records in company systems.
• Communicate with customers regarding scheduling, documentation, and follow-up.
• Support compliance efforts by maintaining required documentation for NFPA and AHJ (Authority Having Jurisdiction) inspections.
• Coordinate with vendors and suppliers for material orders or equipment returns.
• Provide general office support including answering phones, greeting visitors, and handling correspondence.

Education and/or Experience

High School Diploma or GED; two or more years related experience and/or training; or equivalent combination of education and experience.

Computer Skills

Microsoft Office to include Word, Excel.

Physical Demands

While performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is frequently required to talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

Benefits

• Medical
• Dental
• Vision
• Flexible Spending Accounts
• Voluntary Life Insurance
• Short-term & Long-term Disability
• Paid Time Off
• Paid Holidays
• 401(K) with Company Match
• Employee Assistance Program
• Employee Relief Fund
• Supplemental Insurance including Critical Illness, Hospitalization & Accident

What's In It For You?: Century Fire Protection is one of the largest and most successful full-service fire protection companies based in the Southeast and we are still growing! There are a wide range of positions and countless opportunities for career growth. Each employee is empowered to do their job and serve our clients. There is no better place to work in the industry!

We are experts in design, fabrication, installation, and maintenance of all types of fire protection systems in virtually all commercial markets for each stage of a buildings life cycle. Headquartered in Duluth, GA, Century Fire has more than 20 offices across seven states including Alabama, Florida, Georgia, Kansas, North Carolina, South Carolina, Tennessee, Texas, and Virginia.

Century Fire Protection is a GREAT place to work! Come and GROW WITH US!