Administrative Assistant

Advantage Fire Sprinkler Company Inc; Winder (GA); On-site; USD 36,000 - 48,000; Full time

Job summary

Advantage Fire Sprinkler Company Inc. in Georgia is seeking an administrative professional to support the Fire Alarm and Fire Sprinkler teams in our Georgia office.

You will handle documentation, scheduling, and customer communications to keep projects moving smoothly. You will prepare and proofread proposals, inspection reports, and work orders; create purchase orders; and maintain project files and digital records.

Qualifications

• High School Diploma or GED required.
• At least 2 years of related administrative experience.
• Proficiency with Microsoft Office (Word and Excel).

Responsibilities

• Provide day-to-day administrative support for Fire Alarm and Fire Sprinkler teams.
• Prepare, proofread, and distribute proposals, inspection reports, and work orders.
• Create and process purchase orders, material requests, and invoices.
• Maintain project files and digital records in company systems.
• Coordinate with customers regarding scheduling and documentation.
• Support NFPA/AHJ compliance documentation for inspections.
• Coordinate with vendors for material orders or equipment returns.
• Answer phones, greet visitors, and handle general correspondence.

Skills

Communication skills

Organizational skills

Time management

Education

High School Diploma or GED

Tools

Microsoft Office (Word, Excel)

Job description

SummaryResponsible for providing administrative and clerical support to the Fire Alarm and/or Fire Sprinkler divisions; assist project managers, service coordinators, inspectors, and technicians by handling documentation, scheduling, and customer communication.Essential Duties and Responsibilities include the following. Other duties may be assigned.Provide day-to-day administrative support for the Fire Alarm and Fire Sprinkler teams.May prepare, proofread, and distribute proposals, inspection reports, and work orders.Create and process purchase orders, material requests, and invoices.Maintain project files, job folders, and digital records in company systems.Communicate with customers regarding scheduling, documentation, and follow-up.Support compliance efforts by maintaining required documentation for NFPA and AHJ (Authority Having Jurisdiction) inspections.Coordinate with vendors and suppliers for material orders or equipment returns.Provide general office support including answering phones, greeting visitors, and handling correspondence.Education and/or ExperienceHigh School Diploma or GED; two or more years related experience and/or training; or equivalent combination of education and experience.Computer SkillsMicrosoft Office to include Word, Excel.Physical DemandsWhile performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is frequently required to talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.