Administrative Assistant

Century Fire Protection Llc; Nashville (TN); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible Spending Accounts

401(K) with Company Match

Paid Time Off

Paid Holidays

Life Insurance

Job summary

Century Fire Protection is seeking an administrative assistant to support the Fire Alarm and Fire Sprinkler divisions in Nashville. You will handle documentation, scheduling, and customer communication, assisting project managers, service coordinators, inspectors, and technicians to keep projects on track.

The role involves preparing proposals, reports, and work orders; processing purchase orders and invoices; and maintaining accurate project records.

Qualifications

• High School Diploma or GED with 2+ years of related experience or training.
• Proficiency with Microsoft Word and Excel for documentation and reporting.
• Ability to communicate with customers and coordinate scheduling.

Responsibilities

• Provide day-to-day administrative support for Fire Alarm and Fire Sprinkler teams.
• Assist project managers, service coordinators, inspectors, and technicians with documentation and scheduling.
• Prepare, proofread, and distribute proposals, inspection reports, and work orders.
• Create and process purchase orders, material requests, and invoices.
• Maintain project files and digital records in company systems.
• Ensure compliance documentation for NFPA and AHJ inspections.

Skills

Scheduling

Customer communication

Documentation

Office coordination

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Div. 26 Nashville, TNSummaryResponsible for providing administrative and clerical support to the Fire Alarm and/or Fire Sprinkler divisions; assist project managers, service coordinators, inspectors, and technicians by handling documentation, scheduling, and customer communication.Essential Duties and Responsibilities include the following. Other duties may be assigned.Provide day-to-day administrative support for the Fire Alarm and Fire Sprinkler teams.May prepare, proofread, and distribute proposals, inspection reports, and work orders.Create and process purchase orders, material requests, and invoices.Maintain project files, job folders, and digital records in company systems.Communicate with customers regarding scheduling, documentation, and follow-up.Support compliance efforts by maintaining required documentation for NFPA and AHJ (Authority Having Jurisdiction) inspections.Coordinate with vendors and suppliers for material orders or equipment returns.Provide general office support including answering phones, greeting visitors, and handling correspondence.Education and/or ExperienceHigh School Diploma or GED; two or more years related experience and/or training; or equivalent combination of education and experience.Computer SkillsMicrosoft Office to include Word, Excel.Physical DemandsWhile performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is frequently required to talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.***AGENCY NOTICE***Agency Submissions: Century Fire Protection does not accept unsolicited resumes from external Headhunters, staffing agencies or search firms. Any resume submitted without a signed agreement will be considered property of the company, and no fees will be paid.Century Fire Protection is one of the largest and most successful full-service fire protection companies based in the Southeast and we are still growing! There are a wide range of positions and countless opportunities for career growth. Each employee is empowered to do their job and serve our clients. There is no better place to work in the industry!We are experts in design, fabrication, installation, and maintenance of all types of fire protection systems in virtually all commercial markets for each stage of a buildings life cycle. Headquartered in Duluth, GA, Century Fire has more than 20 offices across seven states including Alabama, Florida, Georgia, Kansas, North Carolina, South Carolina, Tennessee, Texas, and Virginia.BenefitsWe believe our people are our biggest asset and as such, we offer comprehensive benefits, education, and training to ensure employees succeed and grow. Benefits include:MedicalDentalVisionFlexible Spending AccountsVoluntary Life InsuranceShort-term & Long-term DisabilityPaid Time OffPaid Holidays401(K) with Company MatchEmployee Assistance ProgramEmployee Relief FundSupplemental Insurance including Critical Illness, Hospitalization & AccidentCentury Fire Protection is a GREAT place to work! Come and GROW WITH US!