FIRE MARSHAL'S OFFICE ADMINISTRATIVE ASSISTANT

State of New Hampshire; New Hampshire; On-site; USD 26,000 - 36,000; Part time

Job summary

The State of New Hampshire, Department of Safety, Division of Fire Safety, has a part-time vacancy for Fire Marshal's Office Administrative Assistant (Program Assistant II) in Concord. Trainee status may start at $19.23/hour; cannot exceed 29.5 hours weekly and health insurance is not offered.

Requires equivalent 3 years of education/experience after high school in business/public administration. A fingerprint background and motor vehicle checks are required.

Qualifications

• Education/Experience: Equivalent combination of 3 years of education and experience after completion of high school. Education and experience must be in business administration, public administration, office or business management.
• No license required
• Must pass fingerprint based criminal background check and motor vehicle record check.

Responsibilities

• Organize, prepare, and facilitate meetings, training, inspections, and organizational events by coordinating logistics, preparing agendas, and distributing materials.
• Maintain organized, up-to-date records and documentation for audits and reviews.
• Support regulatory compliance by assisting with reports and documentation per policies.
• Provide administrative support by managing schedules, calendars, and correspondence for efficient daily operations.
• Manage procurement and inventory for office supplies and event resources.
• Coordinate communication among division staff and external agencies; respond to inquiries.
• Arrange staff travel, accommodations, and transfer logistics.
• Conduct moderate research related to program activities and operational efficiency.
• Document meeting minutes and key discussions accurately for transparency and accountability.
• Exercise sound judgment within guidelines to prioritize tasks and support division activities.

Skills

Administrative support

Education

High school diploma or equivalent

Job description

CAREER ADVANCEMENT OPPORTUNITIES

In-Band Advancement Available: Yes No

State of New Hampshire Job Posting

Department of Safety

Division of Fire Safety

33 Hazen Drive

Concord NH 03305

PART TIME

Fire Marshal's Office Administrative Assistant (Program Assistant II)

Position #TMPPT6587

$19.96/hour - $26.41/hour

This position offers a Trainee Status* starting at the following pay rate: $19.23 per hour

• Candidates hired at a Trainee Status must meet minimum qualifications within one (1) year of hire date

The State of New Hampshire, Department of Safety, Division of Fire Safety, has a part-time vacancy for Fire Marshal's Office Administrative Assistant (Program Assistant II), SOC Title 43-6010 ADMIN ASSTS-4. This position is part-time, cannot exceed 29.5 hours per week and does not offer health insurance benefits.

Summary

Provides comprehensive administrative, operational, and logistical support to the Division of Fire Safety, Fire Marshal’s Office.

YOUR EXPERIENCE COUNTS

Each additional year of approved formal education may be substituted for one year of required work experience and/or each additional year of approved work experience may be substituted for one year of required formal education.

Minimum Qualifications

Education/Experience: Equivalent combination of 3 years of education and experience after completion of high school. Education and experience must be in business administration, public administration, office or business management.

License/Certification: None

Other Requirements: Must pass a fingerprint based criminal background check and motor vehicle record check in order to ensure suitability for exposure to confidential information.

Trainee Option: Candidates with an equivalent combination of 2+ years of relevant education and experience after completion of high school may be considered and hired in ‘trainee status’ for this position.

PREFERRED QUALIFICATIONS: Notary Public/Justice of the Peace certification is helpful when dealing with certain legal matters for in-house services.

AFTER-HIRE REQUIREMENTS

None.

CAREER ADVANCEMENT OPPORTUNITIES

In-Band Advancement Available: Yes No

Criteria: None

Broad Group Level Advancement Available: Yes No

Criteria: None

DISCLAIMERS

The supplemental job description lists the essential functions of the position and is not intended to include every job duty and responsibility specific to the position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that job title.

When applicable, the work of an employee in trainee status in this position shall be overseen by a fully qualified individual. An employee in trainee status shall meet the minimum qualifications within the period of time specified on the SJD, not to exceed one year of being hired into this position.

Responsibilities

• Organize, prepare, and facilitate meetings, training, inspections, and organizational events by coordinating logistics, preparing agendas, and distributing relevant materials to stakeholders.
• Maintain organized, up-to-date records, files, and documentation, including compliance reports, transfer activities, and official records, ensuring accessibility for audits and reviews.
• Support regulatory compliance by assisting with the preparation, review, and timely submission of required reports, forms, and documentation in accordance with departmental policies and regulations.
• Provide comprehensive administrative support by managing and maintaining accurate schedules, calendars, and correspondence to ensure the efficient daily operations of the Fire Marshal’s Office.
• Manage procurement processes and inventory control for office supplies, materials, and event resources, ensuring availability and cost-effectiveness.
• Coordinate communication flows among division staff, external agencies, and stakeholders by serving as a point of contact, disseminating information, and responding tactfully to inquiries.
• Facilitate logistical arrangements for staff travel, accommodations, and transfer activities, ensuring seamless coordination and adherence to organizational protocols.
• Conduct moderate research and problem-solving related to program activities, transfer logistics, and administrative issues to support decision‑making and operational efficiency, recommends operational improvement.
• Document meeting minutes, support activities, and key discussions accurately, maintaining detailed records for transparency, accountability, and compliance purposes.
• Exercise sound judgment and independent initiative within established guidelines to prioritize tasks, influence workflow, and support ongoing division activities and communication efforts.

For further information please contact Brian Allard, Assistant Director/Deputy Fire Marshal, at [e-mail] or 603-731-6143.

EOE

TDD Access: Relay NH 1-800-735-2964