Fire Safety Office Admin Assistant (Part-Time)

The State of New Hampshire; Concord (NH); On-site; USD 27,000 - 36,000; Part time

Job summary

The State of New Hampshire's Division of Fire Safety in Concord seeks a part-time Fire Marshal's Office Administrative Assistant (Program Assistant II). This role provides administrative, operational, and logistical support to the Fire Marshal’s Office, ensuring efficient daily functions and proper recordkeeping.

Candidates must meet the minimum qualifications; trainee status may apply. Trainee pay is lower and health insurance is not provided.

Qualifications

• Equivalent combination of 3 years of education and experience after high school in business administration, public administration, office or business management.
• Notary/Public or JP certification is helpful for certain matters.

Responsibilities

• Organize, prepare, and facilitate meetings, trainings, inspections, and events by coordinating logistics and distributing materials.
• Maintain organized records, files, and documentation for audits and reviews.
• Support regulatory compliance by preparing and submitting required reports and forms.
• Provide administrative support with schedules, calendars, and correspondence.
• Manage procurement and inventory for office supplies and event resources.
• Coordinate communications among division staff, external agencies, and stakeholders.
• Arrange staff travel, accommodations, and transfers.
• Conduct moderate research to support program activities and operational efficiency.
• Document meeting minutes and key discussions for transparency and accountability.
• Exercise sound judgment to prioritize tasks within established guidelines.

Skills

Organization

Communication

Administrative support

Education

High School Diploma or equivalent, plus 3 years of related education/experience

Job description

The State of New Hampshire's Division of Fire Safety in Concord seeks a part-time Fire Marshal's Office Administrative Assistant (Program Assistant II). This role provides administrative, operational, and logistical support to the Fire Marshal’s Office, ensuring efficient daily functions and proper recordkeeping.

Candidates must meet the minimum qualifications; trainee status may apply. Trainee pay is lower and health insurance is not provided.