PERMITS AND LICENSING UNIT ASSISTANT I

The State of New Hampshire; Concord (NH); On-site; USD 25,000 - 32,000; Part time

Job summary

The State of New Hampshire, Department of Safety, Division of State Police, Permits and Licensing Unit, seeks a part-time Permits and Licensing Unit Assistant I to review, verify and process transactions and perform related duties. This role does not include health insurance and is limited to 29.5 hours per week.

Candidate must pass background checks and be willing to obtain SPOTS certification within 90 days of hire.

Qualifications

• Equivalency: 1 year of education plus 1 year of experience after high school.
• Background checks including fingerprint and motor vehicle records.
• Preferred: data entry, customer service, or data review experience.

Responsibilities

• Review applications for completeness and accuracy and verify against laws and databases.
• Research criminal history records to determine preliminary license/permit decisions.
• Correspond with the public and law enforcement to convey approvals or denials.
• Maintain proficiency operating state databases and related software.
• Notify and coordinate with FFLs on procedures and policies.
• Prepare caseload reports for supervisor decisions.

Skills

Data entry

Customer service

Data review

Education

1 year education after high school

Tools

NCIC/NICS databases

Job description

PERMITS AND LICENSING UNIT ASSISTANT I (Job ID: 53337)

For assistance, contact the State of New Hampshire - Division of Personnel: Monday through Friday 8:00 AM - 4:00 PM EST 603-271-3261 or [e-mail]

Position#TMPPT5902

PART-TIME

$17.81/hour - $23.39/hour

The State of New Hampshire, Department of Safety, Division of State Police, Justice Information Bureau - Permits and Licensing Unit, has a part-time vacancy for a Permits and Licensing Unit Assistant I (Program Assistant I). This position is part-time, cannot exceed 29.5 hours per week and does not offer health insurance benefits.

Summary: Performs diverse duties to review, verify and process transactions and to conduct related functions of the Division of State Police, Permits and Licensing Unit.

YOUR EXPERIENCE COUNTS: Each additional year of approved formal education may be substituted for one year of required work experience and/or each additional year of approved work experience may be substituted for one year of required formal education.

MINIMUM QUALIFICATIONS:

• Education/Experience: Equivalent combination of 1 year of education and experience after completion of high school.
• License/Certification: None
• Other Requirements: Must pass a background investigation including a fingerprint-based criminal record check and motor vehicle record check.

Trainee Option: Not Applicable

PREFERRED QUALIFICATIONS:

• Experience performing data entry, providing customer service, or reviewing data

AFTER-HIRE REQUIREMENTS: State Police On-Line Telecommunications System (SPOTS) certification within 90 days of hire.

CAREER ADVANCEMENT OPPORTUNITIES:

• In-Band Advancement Available: No
• Broad Group Level Advancement Available: No

DISCLAIMER: The supplemental job description lists the essential functions of the position and is not intended to include every job duty and responsibility specific to the position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that job title.

When applicable, the work of an employee in trainee status in this position shall be overseen by a fully qualified individual. An employee in trainee status shall meet the minimum qualifications within the period of time specified on the SJD, not to exceed one year of being hired into this position.

RESPONSIBILITIES:

• Reviews applications from the public for completeness and accuracy and verifies information against current laws, administrative rules, and information obtained from a variety of databases to determine eligibility for permits or license requests.
• Conducts general research into criminal history record information and applies knowledge of federal or state statues relating to permits and licensing regulations to determine preliminary approval or denial of various licenses, permits and privilege requests submitted to the Permits and Licensing Unit. Consults with supervisors to verify approval or denial determinations and applies as appropriate.
• Corresponds with the public and law enforcement agencies to communicate the approval, delay or denial of license, permit or privilege, and explains policies and procedures. Obtains clarification from law enforcement or the courts on information relating to criminal records.
• Achieves and maintains proficiency operating within State Databases in the applications of National Crime Information Center (NCIC), National Instant Checks (NICS) or any other software application utilized by the Permits and Licensing Unit.
• Uses established filing systems and workflow processes maintained by unit areas such as the Gun Line, Counter, Non-Resident Concealed Permits and Return of Firearms and purges records in accordance with State law.
• Maintains working relationships with state personnel, law enforcement agencies, and federal law enforcement such as Federal Bureau of Investigation and Alcohol, Tobacco and Firearms agency to ensure efficient and accurate communication. Builds and maintains an understanding of state and federal laws, requirements and disqualifiers.
• Communicates with Federal Firearms Licensees (FFLs) to make notification of inquiry results and provide guidance on procedures and policies.
• Prepares reports of caseload, including queued and processed requests, and presents to supervisor for decision-making related to workflow, training needs and coverage adjustments.

For further information please contact Lieutenant Mary Cattabriga at [e-mail] or 603-223-8316.

EOE

TDD Access: Relay NH1-800-735-2964