Finance-Ready Office Assistant | QuickBooks & Admin Support

First Class Halt; Greenville (SC); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D insurance

Disability insurance

401(k) with matching

Paid time off

Employee discounts

Job summary

First Class HALT is seeking an experienced Office Administrative Assistant to maintain financial records, support the office, and keep the team productive. The role focuses on QuickBooks Online, Google Sheets, and vendor communication, with ownership of details and problem-solving in a growing company.

You will manage invoices, process payments, and support management with reports while learning Tekmetric, WickedFile, and WorldPac Speed Dial.

Qualifications

• Three or more years of office administrative experience.
• Three or more years of accounts payable and bookkeeping experience, including vendor payments, statement reconciliations, and categorizing bank or credit-card transactions in QuickBooks Online.
• An associate degree; a bachelor’s degree in Business Administration is preferred.
• Strong working knowledge of QuickBooks Online and Google Workspace.
• Experience handling confidential company and employee information appropriately.
• At least 1 year of customer-facing experience and 1 year of phone coverage experience.

Responsibilities

• Organize invoices, credits, statements, bills, and receipts.
• Match invoices and credits, reconcile vendor statements, and resolve discrepancies.
• Process vendor payments and bills following company procedures.
• Verify and categorize bank and credit-card transactions in QuickBooks Online.
• Maintain transaction rules and help keep financial records accurate.
• Track shop expenses and review vendor accounts and employee travel receipts.
• Build and maintain Google Sheets using formulas, conditional formatting, and macros.
• Create and update Google Docs, Forms, Slides, and management calendar reminders.
• Review data and prepare reports for management.
• Learn company systems, including Tekmetric, WickedFile, and WorldPac Speed Dial.

Skills

Administrative experience

Customer-facing experience

Phone coverage experience

Education

Associate degree; Bachelor’s degree preferred

Tools

QuickBooks Online

Google Workspace

Google Sheets

Tekmetric

WickedFile

WorldPac Speed Dial

Job description

First Class HALT is seeking an experienced Office Administrative Assistant to maintain financial records, support the office, and keep the team productive. The role focuses on QuickBooks Online, Google Sheets, and vendor communication, with ownership of details and problem-solving in a growing company.

You will manage invoices, process payments, and support management with reports while learning Tekmetric, WickedFile, and WorldPac Speed Dial.