Finance & Admin Assistant — QuickBooks Pro, Growth & Benefits

First Class Halt; Mauldin (SC); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Life and AD&D insurance

401(k) with matching

Paid time off

Employee discounts

Job summary

First Class HALT seeks an experienced Office Administrative Assistant to keep financial records accurate, office organized, and the team supported. Proficiency in QuickBooks Online, spreadsheets, vendor communication, and problem solving is required.

You will own details, manage invoices, reconcile statements, and support reporting while using Google Sheets/Docs and systems like Tekmetric, WickedFile, and WorldPac Speed Dial. This role emphasizes accuracy, reliability, and teamwork.

Qualifications

• 3+ years of office administrative experience.
• 3+ years accounts payable and bookkeeping experience with vendor payments and statement reconciliations.
• Associate degree; bachelor's in Business Administration preferred.
• Strong working knowledge of QuickBooks Online and Google Workspace.
• Experience handling confidential information appropriately.
• At least 1 year of customer-facing and 1 year of phone coverage experience.

Responsibilities

• Organize invoices, credits, statements, bills, and receipts.
• Match invoices, reconcile vendor statements, and resolve discrepancies.
• Process vendor payments and bills per company procedures.
• Verify and categorize bank/credit-card transactions in QuickBooks Online.
• Maintain transaction rules and keep financial records accurate.
• Track shop expenses and review vendor accounts and employee travel receipts.
• Build and maintain Google Sheets with formulas, conditional formatting, and macros.
• Create and update Google Docs, Forms, Slides, and management calendar reminders.
• Review data and prepare reports for management.
• Learn company systems including Tekmetric, WickedFile, and WorldPac Speed Dial.
• Follow through on vendor billing questions, disputes, and payment issues.
• Research vendors and negotiate pricing or discounts as directed.
• Order supplies and assist with phone coverage and customer shuttles as needed.
• Support special projects and other assigned administrative responsibilities.

Skills

Office administration

Accounts payable

Vendor management

QuickBooks Online

Google Workspace

Data entry

Education

Associate degree

Bachelor's degree preferred

Tools

Tekmetric

WickedFile

WorldPac Speed Dial

Job description

First Class HALT seeks an experienced Office Administrative Assistant to keep financial records accurate, office organized, and the team supported. Proficiency in QuickBooks Online, spreadsheets, vendor communication, and problem solving is required.

You will own details, manage invoices, reconcile statements, and support reporting while using Google Sheets/Docs and systems like Tekmetric, WickedFile, and WorldPac Speed Dial. This role emphasizes accuracy, reliability, and teamwork.