Payroll and Accounting Specialist

Allen County Public Library; Fort Wayne (IN); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, Vision, and Life Ins.

HSA/FSA

Three Weeks of Vacation

Two Weeks of Sick Time

Ten Paid Holidays

Paid Parental Leave

Wellness Bonus & Gym Reimbursement

Library-funded Pension & Employee Dis.

Job summary

The Allen County Public Library is seeking a Payroll & Accounting Specialist to join our Financial Services team. You will handle payroll processing, accounting support, cash management, accounts payable, and pension records with a focus on accuracy and compliance.

You will contribute to timely financial reporting, year-end processes, and regulatory adherence, while supporting Indiana state reporting requirements and internal controls.

Qualifications

• Experience with payroll processing and accounting principles.
• Ability to handle multiple priorities and meet deadlines.
• Comfort using financial systems and data analysis tools.
• Strong attention to detail and accuracy.
• Good communication and problem-solving skills.

Responsibilities

• Process bi-weekly payroll using automated systems with accuracy and policy compliance.
• Review and resolve payroll discrepancies including pay, benefits, and timekeeping.
• Manage garnishments, deferred compensation, and payroll-related transactions.
• Prepare payroll reports and ensure compliance with federal and state tax filings.
• Perform general ledger entries, reconciliations, and withholding transmittals.
• Support gift fund accounting and state reporting (Indiana).
• Assist with grant accounting and reporting.
• Support cash handling and reconcile bank accounts with third-party processors.
• Ensure internal controls for all financial transactions.
• Manage vendor payments, coding, and vendor records in the GL.
• Process checks and reconcile vendor statements.
• Provide backup for pension and annuity records (INPRS).
• Coordinate year-end processes and reporting deadlines.
• Coordinate records retention per state requirements.

Skills

Attention to detail

Payroll processes

Multitasking

Financial systems

Problem-solving & communication

Job description

The Allen County Public Library is seeking a detail-oriented and dependable Payroll & Accounting Specialist to support our Financial Services team. This role plays a key part in ensuring accurate payroll processing, financial reporting, and compliance with applicable regulations, while supporting the overall financial health of the Library and ACPL Foundation.

If you enjoy working with numbers, solving discrepancies, and contributing to a mission-driven organization, this could be a great fit.

What You'll Do

Payroll Administration

• Process bi-weekly payroll using automated systems, ensuring accuracy and compliance with policies
• Review and resolve payroll discrepancies, including pay, benefits, and timekeeping issues
• Manage garnishments, deferred compensation, and other payroll-related transactions
• Prepare and maintain payroll reports and ensure compliance with federal and state tax filings

Accounting & Financial Support

• Perform general ledger entries, reconciliations, and employee withholding transmittals
• Support gift fund accounting and required state reporting (e.g., Indiana Department of Workforce Development)
• Assist with grant accounting and reporting

Cash & Treasury Management

• Support cash handling and credit card revenue processes
• Reconcile bank accounts and resolve discrepancies between financial records and third-party processors
• Ensure internal controls are followed for all financial transactions

Accounts Payable

• Manage vendor payments, including documentation review, approvals, and accurate coding
• Maintain vendor records within the general ledger system
• Process checks and reconcile vendor statements

Additional Responsibilities

• Provide backup support for pension and annuity records (INPRS)
• Assist with year-end financial processes and reporting deadlines
• Coordinate records retention in compliance with state requirements

What You Bring

• Strong attention to detail and accuracy
• Knowledge of payroll processes and accounting principles
• Ability to manage multiple priorities and meet deadlines
• Comfort working with financial systems and data analysis
• Strong problem-solving and communication skills

Why ACPL?

At ACPL, we're more than a library-we're a community resource dedicated to access, learning, and service. Our staff play an essential role in supporting that mission, and our Financial Services team ensures everything runs smoothly behind the scenes.

Benefits include:

• Medical, Dental, Vision, and Life Insurance (effective on your first day!)
• HSA/FSA
• Voluntary Insurance Options
• Three Weeks of Vacation & Two Weeks of Sick Time
• Ten Paid Holidays
• Paid Parental Leave
• Wellness Participation Bonus & Gym Membership Reimbursement
• Library-funded Pension & Employee Discounts

Schedule:

Monday - Friday
7am - 4PM