Finance Operations Administrator

Daley And Associates, LLC; Providence (RI); Hybrid; USD 41,000 - 50,000; Part time

Job summary

Daley And Associates, LLC in Providence, RI is seeking a Finance Operations Administrator to support core financial operations and perform full-cycle accounts payable. The ideal candidate has 2-4+ years in finance operations, accounting, or AP, and is comfortable in a hybrid work environment with on-site requirements in Providence.

This 3-6 month contract-to-hire role offers hourly pay between $30 and $36, depending on experience, and requires experience with ERP systems such as Oracle NetSuite,

Qualifications

• 2-4+ years in finance operations, accounting, or AP.
• Bachelor’s degree in a related field is a plus.
• Experience with ERP systems such as Oracle NetSuite, SAP S/4 Hana, QuickBooks or Microsoft Dynamics.

Responsibilities

• Support finance operations daily activities with timeliness and accuracy.
• Perform full-cycle accounts payable (AP) processing for high-volume invoices.
• Review, code, and enter vendor invoices, matching to PO and receiving documents.
• Process non-PO invoices and employee expense reimbursements.
• Prepare and process vendor payments via ACH, wire, and checks.
• Maintain AP documentation in the ERP and reconcile statements.
• Assist month-end close, AP accruals, and reporting.
• Assist with vendor setup and maintaining payment information.

Skills

Finance operations

Accounts payable (AP)

ERP systems

Education

Bachelor's degree (preferred)

Tools

Oracle NetSuite

SAP S/4 Hana

QuickBooks

Microsoft Dynamics

Job description

Finance Operations Administrator

We are currently seeking candidates for a Finance Operations Administrator position at a highly successful, growing organization located in Providence, RI. The Finance Operations Administrator will support core financial operations activities and will perform full-cycle accounts payable. The ideal candidate will have 2-4+ years of relevant finance operations, accounting, or accounts payable (AP) experience.

This is a 3-6 month contract-to-hire position, paying between $30-$36/hour (depending on experience). This role supports a hybrid work-model with on-site requirements in Providence, RI.

Responsibilities

• Support finance operations activities while ensuring timeliness and accuracy in day-to-day operations.
• Perform full-cycle accounts payable (AP) process, ensuring accurate and timely processing of a high volume of invoices.
• Review, code, and enter vendor invoices, including matching invoices to purchase orders and receiving documents and resolving discrepancies.
• Process non-PO invoices, employee expense reimbursements, and other accounts payable transactions in accordance with company policies.
• Prepare and process vendor payments via ACH, wire transfer, and check, ensuring timely payments and adherence to approval procedures.
• Maintain accurate and organized AP documentation and records within the company’s ERP system.
• Reconcile vendor statements, research outstanding invoices, and resolve billing discrepancies and payment issues.
• Maintain vendor records, including new vendor setup, updates, and verification of payment information.
• Monitor accounts payable aging, identify past-due invoices, and prioritize payments to maintain positive vendor relationships and avoid late fees.
• Reconcile accounts payable balances and support month-end close, including AP accruals, reconciliations, and reporting.
• Identify opportunities to improve accounts payable processes, strengthen internal controls, and increase efficiency across multiple locations.
• Communicate with vendors and internal departments to resolve invoice discrepancies, obtain missing documentation, and address payment inquiries.
• Collaborate with purchasing, receiving, operations, and accounting teams to ensure accurate invoice processing and timely resolution of issues.

Qualifications

• 2-4+ years finance operations, accounting, or accounts payable (AP) experience.
• Bachelor’s degree in a relevant field a plus, but not required.
• Previous ERP systems experience (Oracle NetSuite, SAP S/4 Hana, QuickBooks, Microsoft Dynamics, or similar).
• Strong attention to detail and accuracy when processing invoices and payments.
• Ability to manage multiple priorities and meet deadlines in a high-volume environment.
• Strong organizational, problem-solving, and communication skills.