Finance Operations Administrator

Daley and Associates; Providence (RI); Hybrid; USD 41,000 - 50,000; Full time

Job summary

Daley And Associates, LLC. is seeking a Finance Operations Administrator in Providence, RI to support core financial operations and full-cycle AP. The role offers a hybrid work model with on-site requirements in Providence and a contract-to-hire path for the right candidate.

The ideal candidate has 2-4+ years in finance operations or AP, and familiarity with major ERP systems. A Bachelor’s degree is a plus but not required, with strong attention to detail and ability to handle high volumes and

Qualifications

• 2-4+ years finance operations, accounting, or accounts payable (AP) experience.
• Bachelor’s degree in a relevant field is a plus, but not required.
• ERP systems experience (Oracle NetSuite, SAP S/4 Hana, QuickBooks, Microsoft Dynamics, or similar).
• Strong attention to detail and accuracy when processing invoices and payments.
• Ability to manage multiple priorities and meet deadlines in a high-volume environment.
• Strong organizational, problem-solving, and communication skills.

Responsibilities

• Support finance operations activities while ensuring timeliness and accuracy in day-to-day operations.
• Perform full-cycle accounts payable (AP) processing with high invoice volume.
• Review, code, and enter vendor invoices, matching to PO and receiving docs and resolving discrepancies.
• Process non-PO invoices, employee expense reimbursements, and other AP transactions per policy.
• Prepare and process vendor payments via ACH, wire, and check, ensuring timely payments.
• Maintain AP documentation and records in the ERP system.
• Reconcile vendor statements, research outstanding invoices, and resolve payment issues.
• Maintain vendor records, updates, and payment information.
• Monitor AP aging, identify past-due invoices, and prioritize payments.
• Reconcile AP balances and support month-end close, including accruals and reporting.
• Identify opportunities to improve AP processes and internal controls.
• Communicate with vendors and internal departments to resolve invoice discrepancies and inquiries.
• Collaborate with purchasing, receiving, operations, and accounting to ensure accurate invoice processing.

Skills

Attention to detail

Time management

Communication

Multitasking

Education

Bachelor’s degree in a relevant field

Tools

Oracle NetSuite

SAP S/4 Hana

QuickBooks

Microsoft Dynamics

Job description

Finance Operations Administrator

We are currently seeking candidates for a Finance Operations Administrator position at a highly successful, growing organization located in Providence, RI. The Finance Operations Administrator will support core financial operations activities and will perform full-cycle accounts payable. The ideal candidate will have 2-4+ years of relevant finance operations, accounting, or accounts payable (AP) experience. This is a 3-6 month contract-to-hire position, paying between $30-$36/hour (depending on experience). This role supports a hybrid work-model with on-site requirements in Providence, RI.

Responsibilities:

• Support finance operations activities while ensuring timeliness and accuracy in day-to-day operations.
• Perform full-cycle accounts payable (AP) process, ensuring accurate and timely processing of a high volume of invoices.
• Review, code, and enter vendor invoices, including matching invoices to purchase orders and receiving documents and resolving discrepancies.
• Process non-PO invoices, employee expense reimbursements, and other accounts payable transactions in accordance with company policies.
• Prepare and process vendor payments via ACH, wire transfer, and check, ensuring timely payments and adherence to approval procedures.
• Maintain accurate and organized AP documentation and records within the company’s ERP system.
• Reconcile vendor statements, research outstanding invoices, and resolve billing discrepancies and payment issues.
• Maintain vendor records, including new vendor setup, updates, and verification of payment information.
• Monitor accounts payable aging, identify past-due invoices, and prioritize payments to maintain positive vendor relationships and avoid late fees.
• Reconcile accounts payable balances and support month-end close, including AP accruals, reconciliations, and reporting.
• Identify opportunities to improve accounts payable processes, strengthen internal controls, and increase efficiency across multiple locations.
• Communicate with vendors and internal departments to resolve invoice discrepancies, obtain missing documentation, and address payment inquiries.
• Collaborate with purchasing, receiving, operations, and accounting teams to ensure accurate invoice processing and timely resolution of issues.

Qualifications:

• 2-4+ years finance operations, accounting, or accounts payable (AP) experience.
• Bachelor’s degree in a relevant field a plus, but not required.
• Previous ERP systems experience (Oracle NetSuite, SAP S/4 Hana, QuickBooks, Microsoft Dynamics, or similar).
• Strong attention to detail and accuracy when processing invoices and payments.
• Ability to manage multiple priorities and meet deadlines in a high-volume environment.
• Strong organizational, problem-solving, and communication skills.