Accounts Payable Specialist

Daley And Associates, LLC; Providence (RI); Hybrid; USD 41,000 - 50,000; Full time

Benefits offered by this job

Hybrid work model

Onsite 4 days per week

Remote 1 day per week

Job summary

Daley And Associates, LLC is seeking an Accounts Payable Specialist in Providence, RI. The role manages full-cycle AP for multiple manufacturing locations in a high-volume setting. 2-4+ years of AP experience preferred; ERP experience with Oracle NetSuite, GlobalShop, or SAP S/4 Hana is a plus.

The contract position offers a hybrid work model (onsite 4 days, remote 1 day) with a $30-$36/hour pay rate. The successful candidate will review, code, and enter invoices, process payments, reconcile

Qualifications

• 2-4+ years of accounts payable experience in a high-volume environment.
• ERP systems experience (Oracle NetSuite, GlobalShop, SAP S/4 Hana, or similar).
• Strong attention to detail and accuracy; ability to manage multiple priorities and meet deadlines.

Responsibilities

• Manage full-cycle accounts payable for multiple locations.
• Review, code, and enter vendor invoices; match to PO and receiving docs; resolve discrepancies.
• Process non-PO invoices, employee expense reimbursements, and other AP transactions per policy.
• Prepare and process vendor payments via ACH, wire, and check; ensure timely payments.

Skills

Accounts payable experience

Attention to detail

Communication skills

Tools

Oracle NetSuite ERP

GlobalShop ERP

SAP S/4 Hana

Job description

Accounts Payable Specialist - Providence, RI

We are seeking candidates for an Accounts Payable Specialist position with a leading manufacturing company located in Providence, RI. This position will report directly to the Accountant and manage the full-cycle AP process for various manufacturing locations, ensuring accurate and timely processing of high volume of invoices. The ideal candidate will have 2-4+ years of accounts payable experience within a high-volume environment.

This is a 2-5+ month contract position that will pay $30-36/hr (depending on experience) within a 40-hour workweek. This position supports a hybrid work model, onsite 4 days per week and remote 1 days per week.

Responsibilities

• Manage the full-cycle accounts payable process for 3 - 4 manufacturing locations, ensuring
• accurate and timely processing of a high volume of invoices.
• Review, code, and enter vendor invoices, including matching invoices to purchase orders and receiving documents and resolving discrepancies.
• Process non-PO invoices, employee expense reimbursements, and other accounts payable transactions in accordance with company policies.
• Prepare and process vendor payments via ACH, wire transfer, and check, ensuring timely payments and adherence to approval procedures.
• Reconcile vendor statements, research outstanding invoices, and resolve billing discrepancies and payment issues.
• Maintain vendor records, including new vendor setup, updates, and verification of payment information.
• Communicate with vendors and internal departments to resolve invoice discrepancies, obtain missing documentation, and address payment inquiries.
• Monitor accounts payable aging, identify past-due invoices, and prioritize payments to maintain positive vendor relationships and avoid late fees.
• Reconcile accounts payable balances and support month-end close, including AP accruals, reconciliations, and reporting.
• Maintain accurate and organized AP documentation and records within the company’s ERP system.
• Identify opportunities to improve accounts payable processes, strengthen internal controls, and increase efficiency across multiple locations.
• Collaborate with purchasing, receiving, operations, and accounting teams to ensure accurate invoice processing and timely resolution of issues.

Qualifications

• 2-4+ years of accounts payable experience, preferably in a high-volume environment.
• ERP systems experience (Oracle NetSuite, GlobalShop, SAP S/4 Hana, or similar).
• Strong attention to detail and accuracy when processing invoices and payments.
• Ability to manage multiple priorities and meet deadlines in a high-volume environment.
• Strong organizational, problem-solving, and communication skills.
• Manufacturing industry experience is a plus but not required.