Accounts Payable (AP) Coordinator

Daley And Associates, LLC; Providence (RI); Hybrid; USD 41,000 - 50,000; Full time

Job summary

Daley And Associates, LLC is seeking an Accounts Payable (AP) Coordinator for a 2-5 month contract in Providence, RI. The role supports high-volume invoice processing across 3-4 manufacturing facilities and assists with month-end close activities.

The ideal candidate has 2-4+ years of AP experience in a high-volume environment and familiarity with ERP systems. This position offers a hybrid work model from the Providence office and pays $30-$36/hour based on experience.

Qualifications

• 2-4+ years of AP experience, preferably in high-volume environments.
• ERP systems experience (Oracle NetSuite, Global Shop, SAP S/4 Hana or similar).
• Ability to process invoices and payments with accuracy and attention to detail.
• Manufacturing experience preferred but not required.

Responsibilities

• Oversee end-to-end AP operations across 3–4 facilities and high-volume invoice processing.
• Assist with month-end close activities, reconciling AP accounts and accruals.
• Handle AP transactions including PO and non-PO invoices, employee reimbursements, and approvals.

Skills

AP experience

Attention to detail

Deadline management

Communication skills

Tools

Oracle NetSuite

Global Shop

SAP S/4 Hana

Job description

We are currently seeking candidates for an Accounts Payable (AP) Coordinator opportunity at a highly successful manufacturing company. The Accounts Payable (AP) Coordinator will oversee end-to-end accounts payable operations across 3–4 manufacturing facilities, managing high-volume invoice processing and assisting with month-end close activities. The ideal candidate will have 2-4+ years of accounts payable (AP) experience, preferably in a high-volume environment. This is a 2-5+ month contract opportunity, paying between $30-$36/hour (depending on experience). This role supports a hybrid work model out of their office in Providence, RI.

Responsibilities

• Oversee end-to-end accounts payable operations across 3–4 manufacturing facilities, managing high-volume invoice processing while ensuring accuracy and timely payments.
• Assist with month-end close activities by reconciling AP accounts, preparing accruals, and maintaining accurate financial reporting.
• Handle a variety of accounts payable transactions, including invoices without purchase orders and employee expense reimbursements, while ensuring compliance with established company procedures.
• Process and verify vendor invoices by assigning appropriate codes, entering transactions, reconciling against purchase orders and receiving records, and investigating and resolving discrepancies.
• Execute vendor payments through wire transfers, ACH, and check runs, maintaining payment accuracy, meeting deadlines, and following established authorization protocols.
• Manage vendor account maintenance, including onboarding new suppliers, updating existing records, and validating banking and payment details.
• Manage vendor accounts by coordinating new supplier setup, maintaining accurate records and payment details, and working with internal teams and vendors to resolve discrepancies, obtain documentation, and address payment inquiries.
• Review AP aging reports to track outstanding balances, address overdue invoices, and coordinate payment priorities to ensure timely vendor payments and minimize late fees.
• Maintain accurate accounts payable records within the ERP system while supporting month-end close through account reconciliations, accrual preparation, and financial reporting.
• Evaluate existing AP procedures to identify process improvements, enhance internal controls, and streamline operations across multiple facilities.
• Partner with procurement, warehouse, operations, and finance teams to support accurate invoice processing and efficiently address outstanding issues.
• Provide additional support as needed.

Qualifications

• 2-4+ years of accounts payable (AP) experience, preferably in a high-volume environment.
• ERP systems experience (Oracle NetSuite, Global Shop, SAP S/4 Hana, or similar).
• Demonstrated ability to process invoices and payments with a high level of accuracy and attention to detail.
• Ability to prioritize competing responsibilities and consistently meet deadlines in a fast-paced, high-volume environment.
• Excellent organizational, communication, and problem-solving abilities.
• Previous experience in a manufacturing environment preferred but not required.