Finance Operations Administrative Assistant

Strategic Staffing Solutions; Deerfield (IL); On-site; USD 30,000 - 36,000; Full time

Job summary

Strategic Staffing Solutions in Deerfield, IL is seeking an Administrative Assistant to provide essential support to multiple advisor teams within a fast-paced Central Operations environment.

You will handle confidential materials, document management, expense reporting, and time-sensitive processes, while staying organized and responsive in a collaborative setting. This role focuses on operational tasks with minimal client interaction.

Qualifications

• Proficient with Word, Excel, and Outlook.
• Ability to work in a fast-paced environment and under pressure.
• Excellent communication with a team-focused approach.
• Highly organized and detail-oriented.
• Experience with front desk reception or similar admin support.
• Ability to handle confidential and sensitive information.
• Experience managing competing priorities and deadlines.
• Experience documenting travel and expense reports.
• Familiarity with time-sensitive tax-related processes.
• Operational focus with minimal client interaction; support advisor teams.

Responsibilities

• Provide administrative support to multiple advisor teams in a fast-paced Central Operations environment.
• Prepare and handle confidential materials, documents, and expense reporting.
• Maintain organization and respond to team needs in a collaborative setting.
• Prepare, review, and edit confidential correspondence for advisor teams.
• Scan, manage, and archive documents across multiple systems.
• Prepare travel expense and billing allocation reports.
• Handle time-sensitive quarterly client tax payments.
• Support miscellaneous administrative projects as needed.

Skills

MS Word

MS Excel

Outlook

Detail-oriented

Time management

Reception experience

Confidential info handling

Tools

Document management

Electronic archiving

Document scanning

Job description

Strategic Staffing Solutions in Deerfield, IL is seeking an Administrative Assistant to provide essential support to multiple advisor teams within a fast-paced Central Operations environment.

You will handle confidential materials, document management, expense reporting, and time-sensitive processes, while staying organized and responsive in a collaborative setting. This role focuses on operational tasks with minimal client interaction.