Administrative Assistant (Finance)

Prince Perelson & Associates; Chicago (IL); On-site; USD 36,000 - 50,000; Full time

Job summary

PrincePerelson & Associates is seeking an Administrative Assistant (Finance) in downtown Chicago to support senior leaders by managing calendars, meetings, travel, and daily operations in a fast-paced, on-site setting.

You will coordinate meetings across time zones, arrange travel (including visas), handle expenses and invoices, and maintain strict confidentiality while delivering exceptional client service and accurate administrative support.

Qualifications

• 3–5 years of experience as an administrative or executive assistant in a fast-paced setting.
• Strong collaboration skills and comfort working with local and remote colleagues.
• Ability to stay calm and organized under pressure while managing multiple priorities.
• Excellent written and verbal communication skills, with a professional demeanor.
• High attention to detail and strong organizational instincts.
• Sound judgment, discretion, and professionalism.

Responsibilities

• Support multiple senior leaders; flexible to cover other teams as needed.
• Manage multi-time-zone calendars and meeting requests (phone/virtual).
• Coordinate meetings: book rooms, arrange catering, register guests, prep materials.
• Field high call volumes and take accurate messages.
• Handle general office tasks: filing, scanning, mailing, time entry.
• Book domestic/international travel (including visas) and process expenses and invoices.

Skills

Calendar management

Travel coordination

Meeting coordination

Communication

Discretion

Multitasking

Office software

Tools

SAP Concur

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Zoom

Job description

Added - a day ago Administrative Assistant (Finance) Accounting & Finance Chicago , Illinois | Temporary

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Administrative Assistant (Finance)
Downtown Chicago, IL (100% On-Site | Local Candidates Only)
$31.25/hour
A global financial services firm is seeking a polished, resourceful Administrative Assistant for its downtown Chicago office. You'll support senior leaders and fellow staff by managing calendars, meetings, travel, and daily operations.
What You’ll Do

• Support multiple senior leaders; flexible to cover other teams as needed
• Manage multi-time-zone calendars and meeting requests (phone/virtual)
• Coordinate meetings : book rooms, arrange catering, register guests, prep materials
• Field high call volumes and take accurate messages
• Handle general office tasks: filing, scanning, mailing, time entry
• Book domestic/international travel (including visas) and process expenses and invoices
• Maintain strict confidentiality with sensitive information
• Shift priorities and pitch in on ad hoc projects.
• Follow compliance procedures and obtain approvals
• Support the broader team in delivering strong client service

What You Bring

• 3–5 years of experience as an administrative or executive assistant in a fast-paced professional setting (corporate, government, or private sector preferred)
• Strong collaboration skills and comfort working with both local and remote colleagues
• Ability to stay calm and organized under pressure while managing multiple priorities
• Excellent written and verbal communication skills , positive, team-oriented attitude
• Sharp attention to detail and strong organizational instincts
• Sound judgment, discretion, and professionalism
• High integrity, professionalism, and tact
• Solid skills in Word, Excel, PowerPoint, Outlook, and Zoom
• Familiarity with expense-reporting software (SAP Concur)

What's In It For You

• Direct exposure to a top-tier global financial services environment
• Structured onboarding with clearly defined expectations from day one
• A strong stepping stone for continued growth on an administrative career track

PrincePerelson & Associates is an Equal Opportunity Employer and complies with all provisions of the EEO and ADA laws. We do not discriminate in our employment practices on the basis of race, color, religion, national origin, sex (including sexual orientation and sexual identity), age, genetic information, parental status, military status, disability, or any non-merit-based factors or other federal, state, or locally protected class. All applicants applying for U.S. job openings must be authorized to work in the United States.
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