Administrative Assistant

Strategic Staffing Solutions; Deerfield (IL); On-site; USD 30,000 - 36,000; Full time

Job summary

Strategic Staffing Solutions in Deerfield, IL is seeking an Administrative Assistant to provide essential support to multiple advisor teams within a fast-paced Central Operations environment.

You will handle confidential materials, document management, expense reporting, and time-sensitive processes, while staying organized and responsive in a collaborative setting. This role focuses on operational tasks with minimal client interaction.

Qualifications

• Proficient with Word, Excel, and Outlook.
• Ability to work in a fast-paced environment and under pressure.
• Excellent communication with a team-focused approach.
• Highly organized and detail-oriented.
• Experience with front desk reception or similar admin support.
• Ability to handle confidential and sensitive information.
• Experience managing competing priorities and deadlines.
• Experience documenting travel and expense reports.
• Familiarity with time-sensitive tax-related processes.
• Operational focus with minimal client interaction; support advisor teams.

Responsibilities

• Provide administrative support to multiple advisor teams in a fast-paced Central Operations environment.
• Prepare and handle confidential materials, documents, and expense reporting.
• Maintain organization and respond to team needs in a collaborative setting.
• Prepare, review, and edit confidential correspondence for advisor teams.
• Scan, manage, and archive documents across multiple systems.
• Prepare travel expense and billing allocation reports.
• Handle time-sensitive quarterly client tax payments.
• Support miscellaneous administrative projects as needed.

Skills

MS Word

MS Excel

Outlook

Detail-oriented

Time management

Reception experience

Confidential info handling

Tools

Document management

Electronic archiving

Document scanning

Job description

Job Title: Administrative Assistant

Location: Deerfield, IL

Duration: 12 months + Possibility to Extend and/or Convert to FTE

Pay Rate: $22/HR (W2 Only)

Job/Role Description

• This role provides administrative support to multiple advisor teams within a fast-paced Central Operations environment focused on helping clients achieve their personal financial goals.
• The position involves a wide range of operational and administrative tasks including preparation and handling of confidential materials, document management, expense reporting, and time-sensitive processes.
• This position will ensure high-quality support through strong organization, attention to detail, and responsiveness to team needs in a collaborative setting.
• Provide administrative support to multiple advisor teams including preparation, review, and editing of confidential correspondence
• Perform document scanning, management, and archiving across multiple systems
• Prepare travel expense and billing allocation reports
• Handle preparation and processing of time-sensitive quarterly client tax payments
• Support miscellaneous administrative projects as needed

Required Qualifications

• Strong technology skills including working knowledge of Microsoft Word, Excel, and Outlook
• Ability to work in a fast-paced environment and think clearly under pressure
• Excellent communication skills with a team-focused approach
• Extremely organized and detail-oriented
• Experience with front desk reception or similar administrative support
• Proven ability handling confidential and sensitive information
• Experience managing competing priorities and deadlines
• Background in scanning and digitizing documents along with electronic archiving
• Experience preparing and reconciling travel and expense reports
• Familiarity with time-sensitive tax-related processes
• Reliability and understanding that the role is almost exclusively operational with no client interaction
• Strong ability to support advisor teams with administrative and operational tasks