On-Site Administrative Specialist for Finance Team

Mack & Associates, Ltd.; Chicago (IL); On-site; USD 65,000 - 80,000; Full time

Job summary

A financial services company in Chicago is seeking a highly organized Administrative Assistant to support a team of investment professionals. This fully in-person role offers a salary range of $65,000–$80,000 and is critical for ensuring efficient team operations. The ideal candidate has over 2 years of experience, excels in multitasking, and possesses strong organizational and communication skills. Proficiency in Microsoft Office is essential for managing calendars and logistics in this fast-paced environment.

Qualifications

• 2+ years of experience in an administrative or similar support role.
• Strong organizational and time management skills with the ability to handle multiple priorities.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).

Responsibilities

• Coordinate and manage complex calendars.
• Organize and oversee conference logistics.
• Arrange and manage travel plans.
• Prepare materials for meetings and conferences.
• Support multiple sector teams by prioritizing administrative needs.
• Track conference attendance and adjust travel plans.
• Serve as a central point of coordination for the team.
• Assist with additional administrative tasks.

Skills

Organizational skills

Time management

Communication skills

Proficiency in Microsoft Office Suite

Problem-solving skills

Job description

A financial services company in Chicago is seeking a highly organized Administrative Assistant to support a team of investment professionals. This fully in-person role offers a salary range of $65,000–$80,000 and is critical for ensuring efficient team operations. The ideal candidate has over 2 years of experience, excels in multitasking, and possesses strong organizational and communication skills. Proficiency in Microsoft Office is essential for managing calendars and logistics in this fast-paced environment.