Administrative Assistant - Finance & Travel Ops

RBC; New York (NY); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

401(k) with company match

Health, dental, vision insurance

Paid time off

Job summary

RBC is seeking an experienced administrative professional in New York to support a finance team. The role involves calendar management, travel arrangements, expense processing, CRM data handling, onboarding/offboarding, and producing presentations and reports for internal and external meetings.

The ideal candidate has 3–5 years in finance admin, excellent communication, and strong MS Office skills. This full-time position offers a comprehensive benefits package and growth opportunities within

Qualifications

• At least 3-5 years of administrative experience within the finance industry.
• Bachelor’s degree or equivalent.
• Ability to work in a dynamic, fast-paced environment.
• Ability to organize, prioritize, multi-task and solve problems efficiently.
• High attention to detail.
• Strong written and verbal communication skills.
• High degree of integrity and confidentiality.
• High proficiency in Microsoft applications - Outlook, Word, Excel, PowerPoint.
• Able to learn new technology quickly and adapt functionality to departmental needs.
• Exhibits sound judgement and decision-making abilities.
• Ability to interact effectively and establish good working relationships with other internal and external personnel.
• Excellent telephone etiquette.
• Self-starter with ability to work independently.

Responsibilities

• Maintain calendars and coordinate meetings and logistics.
• Arrange domestic and international travel agendas.
• Handle expense reports and ensure policy compliance.
• Manage phones and screen calls by priority.
• Coordinate video conferences and meeting spaces.
• Maintain CRM data and assist with call reports and data entry.
• Assist with staff onboarding/offboarding and system access.
• Prepare and edit spreadsheets and presentations for meetings.
• Prepare and submit invoices.
• Provide proactive coverage and backup for the team.

Skills

Administrative experience

MS Office

Outlook

Verbal communication

Written communication

Detail orientation

Time management

Teamwork

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Job description

RBC is seeking an experienced administrative professional in New York to support a finance team. The role involves calendar management, travel arrangements, expense processing, CRM data handling, onboarding/offboarding, and producing presentations and reports for internal and external meetings.

The ideal candidate has 3–5 years in finance admin, excellent communication, and strong MS Office skills. This full-time position offers a comprehensive benefits package and growth opportunities within