Finance & Administrative Coordinator

Senior Helpers-; Knoxville (TN); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

Professional development

Growth opportunities

Supportive team environment

Job summary

Senior Helpers- in Knoxville, TN is seeking a Finance & Administrative Coordinator to manage payroll, billing, A/R, A/P, and QuickBooks. This hands-on finance role emphasizes accuracy and timely processing.

You will support weekly payroll, bi-weekly billing, vendor invoices, bank reconciliations, and documentation, while handling confidential information with a strong sense of organization in a full-time, Monday–Friday schedule.

Qualifications

• 2+ years in bookkeeping, payroll, billing, accounts payable/receivable, or similar role.
• Experience with or willingness to learn QuickBooks.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with integrity.
• Able to manage multiple priorities and deadlines.

Responsibilities

• Assist with weekly payroll processing and review caregiver hours for accuracy.
• Process bi-weekly billing and invoicing, including LTC submissions.
• Monitor accounts payable and accounts receivable.
• Manage VA billing with Paradigm claims and monthly calls.
• Manage Synapticure claims and management as needed.
• Enter and process vendor invoices and accounts payable.
• Maintain QuickBooks and enter financial transactions.
• Reconcile bank and credit card transactions.
• Upload payments/checks and research billing discrepancies.
• Maintain organized financial records and documentation.
• Assist with employee reimbursements and mileage.
• Identify missing information or errors before they become problems.

Skills

Organized

Dependable

Numbers

QuickBooks

Confidentiality

Prioritization

Communication

Tools

QuickBooks

Job description

Finance & Administrative Coordinator

Knoxville, TN | Full-Time | Monday–Friday | $22–$24/hour

About the Role

We are a growing home care organization looking for a dependable, organized, and detail-oriented Finance & Administrative Coordinator to help manage the day-to-day financial processes of our company.

This is a hands-on administrative finance role. You will help ensure that payroll, billing, accounts receivable, accounts payable, and QuickBooks are accurate, organized, and completed on time.

We're looking for someone who enjoys working with numbers, systems, and details—and who takes pride in getting things done correctly.

What You'll Do

• Assist with weekly payroll processing and review caregiver hours for accuracy
• Process Bi-Weekly Billing and Invoicing, as well as, LTC Submissions
• Monitor Accounts Payable & Receivable
• Manage VA Billing w/ Paradigm claims & management – monthly calls
• Manage Synapticure claims and management as needed
• Enter and process vendor invoices and accounts payable
• Maintain QuickBooks and enter financial transactions
• Reconcile bank and credit card transactions
• Upload payments/checks received and research billing discrepancies
• Maintain organized financial records and documentation
• Assist with employee reimbursements and mileage
• Help identify missing information, errors, or issues before they become problems

What We're Looking For

The right person will be:

• Highly organized and detail-oriented
• Dependable with strong follow-through
• Comfortable working with numbers
• Experienced with or willing to learn QuickBooks
• Comfortable handling confidential information
• Able to manage multiple priorities and deadlines
• A strong communicator who works well independently and with a team

Preferred Experience

• 2+ years of experience in bookkeeping, payroll, billing, accounts payable/receivable, or a similar role
• QuickBooks experience
• Payroll experience
• Healthcare or home care experience is a plus

A degree in accounting or finance is not required. We value practical experience, organization, accuracy, and a strong work ethic.

Why Join Us?

We believe people are our priority, and we want our team members to feel supported and valued. You'll have the opportunity to join a growing organization and play an important role in building the systems and processes that support our team and the clients we serve.

Compensation & Benefits

• $22–$24/hour, based on experience
• Full-time, Monday–Friday
• Medical, dental, vision, and life insurance options
• Paid time off
• Professional development opportunities
• Supportive team environment
• Opportunity for growth within a growing organization