Finance & Administrative Coordinator

Senior Helpers; Knoxville (TN); On-site; USD 46,000 - 52,000; Full time

Job summary

Senior Helpers in Knoxville, TN is seeking a Finance & Administrative Coordinator to manage daily financial processes. This hands-on role supports payroll, billing, AR/AP, and QuickBooks, ensuring accuracy and timeliness.

The successful candidate will be detail-oriented, highly organized, and able to work independently while collaborating with a team. Healthcare or home care experience is a plus.

Qualifications

• 2+ years of bookkeeping, payroll, billing, or AR/AP experience.
• Willingness to learn and use QuickBooks.
• Comfort with handling confidential information.
• Strong organization and attention to detail.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Assist with weekly payroll processing and review caregiver hours.
• Process bi-weekly billing and invoicing, including LTC submissions.
• Monitor accounts payable and accounts receivable.
• Manage VA and Synapticure claims as needed.
• Enter vendor invoices and reconcile bank and card transactions.
• Maintain QuickBooks and financial records; research discrepancies.
• Support employee reimbursements and mileage.
• Identify missing information and prevent issues.

Skills

Organized

Detail-oriented

Dependable

Numerate

Communication

Teamwork

Tools

QuickBooks

Job description

Knoxville, TN | Full-Time | Monday-Friday | $22-$24/hour

About The Role

We are a growing home care organization looking for a dependable, organized, and detail-oriented Finance & Administrative Coordinator to help manage the day-to-day financial processes of our company.

This is a hands-on administrative finance role. You will help ensure that payroll, billing, accounts receivable, accounts payable, and QuickBooks are accurate, organized, and completed on time.

We're looking for someone who enjoys working with numbers, systems, and details—and who takes pride in getting things done correctly.

What You'll Do

• Assist with weekly payroll processing and review caregiver hours for accuracy
• Process Bi-Weekly Billing and Invoicing, as well as, LTC Submissions
• Monitor Accounts Payable & Receivable
• Manage VA Billing w/ Paradigm claims & management - monthly calls
• Manage Synapticure claims and management as needed
• Enter and process vendor invoices and accounts payable
• Maintain QuickBooks and enter financial transactions
• Reconcile bank and credit card transactions
• Upload payments/checks received and research billing discrepancies
• Maintain organized financial records and documentation
• Assist with employee reimbursements and mileage
• Help identify missing information, errors, or issues before they become problems

What We're Looking For

The right person will be:

• Highly organized and detail-oriented
• Dependable with strong follow-through
• Comfortable working with numbers
• Experienced with or willing to learn QuickBooks
• Comfortable handling confidential information
• Able to manage multiple priorities and deadlines
• A strong communicator who works well independently and with a team

Preferred Experience

• 2+ years of experience in bookkeeping, payroll, billing, accounts payable/receivable, or a similar role
• QuickBooks experience
• Payroll experience
• Healthcare or home care experience is a plus

A degree in accounting or finance is not required. We value practical experience, organization, accuracy, and a strong work ethic.

Why Join Us?

We believe people are our priority, and we want our team members to feel supported and valued. You'll have the opportunity to join a growing organization and play an important role in building the systems and processes that support our team and the clients we serve.

Compensation & Benefits

• $22-$24/hour, based on experience
• Full-time, Monday-Friday
• Medical, dental, vision, and life insurance options
• Paid time off
• Professional development opportunities
• Supportive team environment
• Opportunity for growth within a growing organization

If you're someone who takes pride in keeping things organized, getting the details right, and making sure things don't fall through the cracks, we'd love to meet you!