Executive Assistant

North Bridge Staffing Group; Chicago (IL); On-site; USD 100,000 - 120,000; Full time

Job summary

A leading global investment firm in Chicago is seeking an experienced Executive Assistant to support senior leaders within their investment teams. The ideal candidate will have over 5 years of experience and strong skills in calendar management, travel coordination, and expense reporting. This role requires a proactive and organized professional who is comfortable in a dynamic corporate environment. Competitive salary offered up to $120K, and the opportunity to work in a collaborative team setting.

Qualifications

• 5+ years of Executive Assistant or senior administrative experience.
• Experience supporting executives in a fast-paced corporate environment.
• Strong experience with calendar management and travel coordination.

Responsibilities

• Manage complex calendars and coordinate meetings.
• Coordinate domestic and international travel arrangements.
• Prepare and track expense reports.
• Collaborate with other Executive Assistants.
• Assist with administrative projects as needed.

Skills

Calendar management

Travel coordination

Expense reporting

Organizational skills

Professional demeanor

Job description

Competitive base salary up to $120K (OT eligible)

Our team is partnering with a leading global investment firm to identify an Executive Assistant to support senior leaders within one of their investment teams in Chicago. This role offers the opportunity to work in a fast-paced, collaborative environment supporting executives and partnering closely with a strong administrative team.

The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities while supporting senior professionals in a dynamic corporate environment.

Key Responsibilities

• Manage complex calendars and coordinate internal and external meetings
• Coordinate domestic and international travel arrangements
• Prepare and track expense reports
• Collaborate with other Executive Assistants across the firm to coordinate schedules and logistics
• Assist with administrative projects and reporting as needed
• Provide additional support to the broader administrative team when needed

Qualifications

• 5+ years of Executive Assistant or senior administrative experience
• Experience supporting executives in financial services, professional services, or another fast‑paced corporate environment preferred
• Strong experience with calendar management, travel coordination, and expense reporting
• Highly organized with strong attention to detail and ability to manage multiple priorities
• Professional, proactive, and team‑oriented approach