Legal Administrative Assistant

The Chicago Hire Company; Chicago (IL); On-site; USD 65,000 - 73,000; Full time

Benefits offered by this job

Commuting reimbursement

100% employer-paid medical

Profit sharing

Pension benefits

Generous PTO and holiday policy

Job summary

A private investment firm in downtown Chicago is seeking a Legal Assistant. The ideal candidate will have over 5 years of administrative experience, preferably in legal services. Responsibilities include maintaining files, drafting correspondence, and processing contracts. The role requires strong attention to detail and proficiency in Microsoft Suite. Benefits include commuting reimbursement and employer-paid medical. This position is full-time and requires in-person attendance five days a week.

Qualifications

• Minimum of 5+ years’ administrative experience, ideally in legal or professional services.
• Strong proficiency in Microsoft Suite and bill payment software.
• Meticulous attention to detail and ability to manage multiple priorities.

Responsibilities

• Coordinate with management to maintain files and ensure compliance.
• Oversee approval and payment for invoices and vendor agreements.
• Process real estate purchases and commission agreements.
• Assist with the execution of various legal documents.
• Organize calendar meetings and coordinate calls.
• Draft letters, memos, and presentations.

Skills

Administrative experience

Proficiency in Microsoft Suite

Attention to detail

Written and verbal communication

Tools

Google Earth

Bill payment software

Job description

Our client, a private investment firm located in downtown Chicago, is seeking an experienced Legal Assistant to join their team. This role supports the General Counsel of one of the city’s largest private investment companies and will be responsible for a wide variety of tasks. Your day to day will consist of drafting correspondence, expense accounting, and maintaining meticulous files on permitting, sales, and vendor contracts, which requires a strong eye for detail and excellent multitasking skills. The ideal candidate will have at least four (4) years’ administrative experience and familiarity with Microsoft Office.

Please note that this role requires an in-person presence in downtown Chicago five (5) days per week. Our client is invested in making this presence worth your while and reimburses commuting costs.

Responsibilities:

• Coordinate with management to maintain files and ensure governmental compliance
• Oversee approval and payment for all invoices, tax assessments, vendor agreements, and insurance premiums
• Process real estate purchases, sale contracts, commission agreements, and credit receipt deposits
• Assist with the execution and maintenance of various legal documents
• Coordinate calendar meetings and conference calls with staff, consultants and outside counsel
• Draft reservation and transfer letters, various addendums to credit sales, and general correspondence such as letters, memos, and presentations
• Provide additional administrative support as needed

Requirements:

• Minimum of 5+ years’ administrative experience required, ideally out of legal or professional services
• Strong proficiency in Microsoft Suite, Google Earth, and bill payment software
• Meticulous attention to detail with the ability to juggle multiple priorities at once
• Proactive and responsive work ethic
• Excellent written and verbal communication skills
• Eagerness to assess processes and develop and implement solutions to streamline office operations

Salary:

$65K - $73K + bonus

Benefits:

Commuting reimbursement, 100% employer-paid medical, profit sharing, pension benefits, generous PTO and holiday policy, 8:30-4:30pm/ no OT

Seniority level:

Not Applicable

Employment type:

Full-time

Job function:

Administrative | Industries: Investment Management and Financial Services