Finance & Administration Lead (EOS) — Office Manager

Integrated Restoration Acquisitions LLC; United States; On-site; USD 65,000 - 90,000; Full time

Job summary

Integrated Restoration Acquisitions LLC is seeking a hands-on Office Manager to lead day‑to‑day Finance and Administration for our restoration business. This role keeps payroll, accounts, records, compliance, and office workflows accurate, current, and dependable.

This is a working manager position with one direct report, owning the Finance and Administration seat in EOS and coordinating with leadership, project managers, field leaders, and external accounting/HR partners.

Qualifications

• 3+ years of office management, bookkeeping, or finance administration experience.
• Strong QuickBooks Online proficiency (transaction coding, bank feeds, invoicing, reconciliation).
• Experience supervising administrative work and ensuring deadlines.

Responsibilities

• Own the Finance and Administration seat in EOS; keep weekly scorecard current and manage Rocks/Issues.
• Maintain QuickBooks Online, bank activity, coding, reconciliations; support budgeting and month-end review.
• Process vendor/subcontractor bills with proper approvals and codes; manage W-9s, insurance, and 1099s.
• Review billing, post invoices, verify documentation, and track blockers with owners.
• Post customer payments, manage AR, and support timely collections and records.
• Verify time entries, payroll via GMS, and benefits processing accurately.
• Coordinate recruiting/onboarding, I-9s, handbook, and payroll setup.
• Answer calls, route new-claim information, and create jobs in DASH and XactAnalysis.
• Supervise one admin staffer, set priorities, and ensure cross-training and security of records.

Skills

Office management

Attention to detail

Organization

Discretion

Communication

Education

Related degree preferred

Tools

EOS

DASH

XactAnalysis

TPA portals

GMS

Positive Pay

Job costing

Vendor compliance

BWC

1099 experience

Job description

Integrated Restoration Acquisitions LLC is seeking a hands-on Office Manager to lead day‑to‑day Finance and Administration for our restoration business. This role keeps payroll, accounts, records, compliance, and office workflows accurate, current, and dependable.

This is a working manager position with one direct report, owning the Finance and Administration seat in EOS and coordinating with leadership, project managers, field leaders, and external accounting/HR partners.