Office Manager (Bookkeeping Focus | High Impact Role)

The Contractor Consultants; Greendale (WI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Vision insurance

Dental insurance

401(k) retirement plan with company #-

Paid Time Off (PTO)

Career pathing into Operations/Finance

Job summary

Flood Guys Restoration is hiring an Office Manager who will act as the direct financial and operational command for a fast-growing restoration company in Greendale, WI. The role combines office management with rigorous bookkeeping, job costing, and financial reporting to drive daily operations and growth.

You’ll own AR/AP, payroll, and cash flow management while coordinating crews and communicating with clients.

Qualifications

• 2+ years of bookkeeping or accounting experience (REQUIRED)
• Strong understanding of job costing, P&L, and cash flow reporting
• Experience with AR/AP and payroll processing
• Highly organized with strong attention to detail
• Proficiency with QuickBooks, Excel or similar accounting software

Responsibilities

• Schedule and coordinate field crews and daily job assignments
• Answer calls, respond to emails, and manage customer communication
• Set appointments for estimates and internal operations
• Own Accounts Receivable (AR) and Accounts Payable (AP) processes
• Maintain accurate bookkeeping and financial records
• Generate key financial reports: Job Costing, P&L, Cash Flow statements
• Process payroll and ensure timely, accurate compensation
• Order and manage office and field supplies (inventory/restocking)
• Schedule interviews and support hiring coordination
• Provide leadership with operational and financial insights

Skills

Bookkeeping

Accounting

AR/AP

Payroll processing

QuickBooks

Excel

Attention to detail

Communication

Multitasking

Education

High school diploma or equivalent

Tools

QuickBooks

Excel

Job description

Office Manager – Direct Financial and Operational Command for Local Restoration Leader.

Job Overview

• Company: Flood Guys Restoration.
• Salary/Pay Rate: $45,000 – $65,000 per year (based on experience) plus Performance Bonus.
• Location: Greendale, WI (Onsite).
• Job/Employment Type: Full Time.
• Schedule: Monday – Friday.
• Mandatory Licences & Certifications: None Required.

Why This Role Stands Out (The Hook)

If you’re the type of person who loves running operations, owning the numbers, and being the person a business depends on daily—this is that role.

You won’t just “manage an office.”

You’ll be the financial and operational command center of a fast-growing restoration company.

Want visibility into leadership decisions? You’ll have it.

Want your work to directly impact profit and growth? It will.

Want stability with room to grow into a higher-level operations or finance role? This is your path.

This role is ideal for someone who thrives in responsibility—especially when it comes to bookkeeping and financial reporting.

The Opportunity

You will own the administrative, scheduling, and financial operations that keep the business running smoothly. From coordinating crews to producing job costing and P&L reports, your role is critical to both daily execution and long-term growth.

How You Will Make An Impact

• Schedule and coordinate field crews and daily job assignments
• Answer calls, respond to emails, and manage customer communication
• Set appointments for estimates and internal operations
• Own Accounts Receivable (AR) and Accounts Payable (AP) processes
• Maintain accurate bookkeeping and financial records
• Generate key financial reports:
• Job Costing Reports
• Profit & Loss (P&L) Statements
• Cash Flow Statements
• Process payroll and ensure timely, accurate compensation
• Order and manage office and field supplies (inventory/restocking)
• Schedule interviews and support hiring coordination
• Provide leadership with operational and financial insights

Required Qualifications & Experience

• High school diploma or equivalent
• 2+ years of bookkeeping or accounting experience (REQUIRED)
• Strong understanding of job costing, P&L, and cash flow reporting
• Experience with AR/AP and payroll processing
• Highly organized with strong attention to detail
• Strong communication and multitasking abilities
• Proficiency with QuickBooks, Excel or similar accounting software

Preferred Qualifications & Experience

• Experience in construction, restoration, or service-based industries
• Familiarity with project-based accounting and job costing
• Experience supporting hiring or HR functions
• Process improvement mindset (you like making things run better)

Compensation & Benefits

• Competitive annual salary and performance-based bonuses.
• Vision and Dental insurance options for all full-time employees.
• 401(k) retirement plan with active company matching.
• Comprehensive Paid Time Off (PTO) program.
• Dedicated career pathing into Operations Manager or Finance Lead roles.

About Us

Flood Guys Restoration is a fast-growing, locally owned restoration company serving southeastern Wisconsin. We foster a supportive environment rooted in high standards, professional growth, and personal accountability.

Learn more at https://floodguyswi.com/ ;

Flood Guys Restoration is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.