Finance Admin & QuickBooks Specialist

PES; Washington (Washington County); On-site; USD 27,552 - 41,328; Full time

Benefits offered by this job

Paid time off

Training & development

401(k) matching

Short Term Disability Insurance

Life Insurance

Optional Company Matched Simple IRA

Possible paid continuing education

Job summary

PES is looking for a full-time Finance Administrative Assistant to report directly to the President of the company. This role involves preparing weekly meetings, processing bills in QuickBooks, and handling office supplies. The ideal candidate will have strong communication skills and be detail-oriented with substantial experience in administrative tasks.

Our team enjoys a relaxed environment and competitive benefits including paid time off and 401(k) matching.

Qualifications

• Ability to clearly and professionally communicate with customers and staff.
• Attention to detail and organizational ability.
• Accurate data entry skills required.
• Extensive knowledge of Excel to manage large data sets.

Responsibilities

• Prepare weekly staff meeting, keep minutes, remind staff about outstanding items.
• Enter bills, process check runs in QuickBooks.
• Create purchase orders and invoices.
• Data-entry of customer contact information and notes.
• Answer phones, filing, maintain office supplies.

Skills

Communication skills

Attention to detail

Data entry skills

QuickBooks experience

Microsoft Excel expertise

Education

5+ years of administrative experience

Tools

QuickBooks

Microsoft Office

Job description

PES is looking for a full-time Finance Administrative Assistant to report directly to the President of the company. This role involves preparing weekly meetings, processing bills in QuickBooks, and handling office supplies. The ideal candidate will have strong communication skills and be detail-oriented with substantial experience in administrative tasks.

Our team enjoys a relaxed environment and competitive benefits including paid time off and 401(k) matching.