Office Manager & Admin Specialist (QuickBooks Pro)

PES; Pittsburgh (Allegheny County); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

401(k) matching

Paid time off

Training & Development

Short Term Disability Insurance

Life Insurance

Optional Company Matched Simple IRA

Job summary

PES, located in Allegheny County, Pittsburgh, is seeking a full-time Office Manager/Administrative Assistant to support the President of the company. The ideal candidate will manage staff meetings, handle invoices in QuickBooks, and maintain communication with customers and staff. Strong computer skills, particularly in Excel and QuickBooks, are essential for this role.

Benefits include a 401(k) matching program, paid time off, and training & development opportunities in a relaxed environment esteemed within the industry.

Qualifications

• 5+ years of administrative experience preferred.
• Ability to clearly communicate with customers and staff.
• Extensive knowledge of Excel required.
• Accurate data entry skills are a must.

Responsibilities

• Prepare weekly staff meetings and keep minutes.
• Process check runs and enter bills in QuickBooks.
• Create purchase orders and invoices.
• Answer phones and maintain office supplies.
• Data entry of customer contact information.

Skills

Communication skills

Attention to detail

Data entry

Computer skills

Microsoft Office

Excel

QuickBooks

Job description

PES, located in Allegheny County, Pittsburgh, is seeking a full-time Office Manager/Administrative Assistant to support the President of the company. The ideal candidate will manage staff meetings, handle invoices in QuickBooks, and maintain communication with customers and staff. Strong computer skills, particularly in Excel and QuickBooks, are essential for this role.

Benefits include a 401(k) matching program, paid time off, and training & development opportunities in a relaxed environment esteemed within the industry.