Finance Admin & QuickBooks Specialist

PES; Pittsburgh (Allegheny County); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Paid time off

Training & development

401(k) matching

Short Term Disability Insurance

Life Insurance

Possible paid continuing education

Job summary

PES in Pittsburgh is currently seeking a full-time Finance Administrative Assistant to report to the President of the company. The role involves preparing staff meeting notes, managing invoices in QuickBooks, and maintaining office organization.

The ideal candidate should have over 5 years of administrative experience, strong communication skills, and proficiency in Excel. Benefits include paid time off, training, and a retirement matching program.

Qualifications

• 5+ years of administrative experience preferred.
• Ability to communicate clearly with customers and staff.
• Accurate data entry skills required.

Responsibilities

• Prepare weekly staff meeting, keep minutes, remind staff about outstanding items.
• Enter bills, process check runs in QuickBooks.
• Create purchase orders and invoices.
• Data-entry of customer contact information and notes.
• Answer phones, filing, maintain office supplies.

Skills

Professional communication

Attention to detail

Data entry

QuickBooks

Microsoft Office

Excel

Tools

QuickBooks

Microsoft Office

Job description

PES in Pittsburgh is currently seeking a full-time Finance Administrative Assistant to report to the President of the company. The role involves preparing staff meeting notes, managing invoices in QuickBooks, and maintaining office organization.

The ideal candidate should have over 5 years of administrative experience, strong communication skills, and proficiency in Excel. Benefits include paid time off, training, and a retirement matching program.