Filing/Scanning Assistant

Boutique Recruiting; Minneapolis (MN); On-site; USD 27,000 - 39,000; Part time

Benefits offered by this job

Part-time schedule

Flexible scheduling

Onsite parking

Casual office environment

HRIS exposure

Job summary

Boutique Recruiting is seeking a detail-oriented Filing/Scanning Assistant for a nonprofit client in Minneapolis. This part-time, onsite role focuses on scanning employee records, organizing and renaming files, and uploading confidential information into a new HRIS.

The ideal candidate will be highly organized, comfortable with Google Drive and scanning equipment, and have experience in administrative support or data entry. The position offers hands-on HRIS exposure and meaningful work.

Qualifications

• Prior administrative support, document scanning, records management, or data entry experience.
• Proficient with Google Drive, PDFs, and electronic filing systems.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.

Responsibilities

• Scan, digitize, and organize paper employee records into electronic files
• Rename and categorize digital documents according to established filing procedures
• Upload employee documents into the appropriate records within the HRIS
• Maintain accurate and organized electronic filing systems using Google Drive
• Review scanned documents for completeness, accuracy, and proper classification
• Handle confidential employee information with professionalism and discretion
• Collaborate with the HR Specialist to resolve discrepancies and ensure accurate recordkeeping

Skills

Administrative support

Document scanning

Records management

Data entry

Google Drive

PDF tools

Electronic filing systems

Tools

Google Drive

PDF tools

HRIS systems

Job description

Position Title: Filing/Scanning Assistant

A mission-driven nonprofit organization is seeking a detail-oriented Filing/Scanning Assistant to support a temporary human resources records digitization project. This part-time, onsite role will focus on scanning employee documents, organizing and renaming electronic files, maintaining accurate digital records, and uploading confidential information into a new Human Resources Information System (HRIS).

The ideal candidate is highly organized, dependable, and comfortable working with Google Drive, scanning equipment, and electronic filing systems. Previous administrative, records management, or data entry experience is preferred, along with strong attention to detail and the ability to handle sensitive employee information with discretion.

Pay: $24 / hour

Responsibilities

• Scan, digitize, and organize paper employee records into electronic files
• Rename and categorize digital documents according to established filing procedures
• Upload employee documents into the appropriate records within the HRIS
• Maintain accurate and organized electronic filing systems using Google Drive
• Review scanned documents for completeness, accuracy, and proper classification
• Handle confidential employee information with professionalism and discretion
• Collaborate with the HR Specialist to resolve discrepancies and ensure accurate recordkeeping

Requirements

• Previous experience in administrative support, document scanning, records management, or data entry preferred
• Proficiency with computers, Google Drive, PDF tools, and electronic filing systems
• Strong organizational skills and exceptional attention to detail
• Ability to maintain confidentiality when handling sensitive employee records
• Comfortable performing repetitive, detail-oriented tasks independently
• Ability to follow established document naming, filing, and data entry procedures
• Basic familiarity with human resources documentation preferred
• Willingness to learn and navigate a new HRIS platform

Benefits

• $24 per hour
• Part-time schedule of approximately 20 hours per week
• Flexible scheduling options, including half-day or full-day shifts
• Convenient onsite parking
• Casual, comfortable office environment
• Opportunity to gain hands-on experience with HRIS implementation and digital records management
• Meaningful work supporting a nonprofit organization dedicated to helping individuals achieve personal, social, and economic success