Temp Human Resources Assistant (File Room)

Randstad USA; Orange (CA); On-site; USD 33,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

AD&D insurance

Life insurance

401K plan

Short-term disability

Comprehensive benefits package

Job summary

Randstad USA is seeking a detail-oriented HR Assistant to support the HR/Admin Services team in a healthcare-focused organization. This temporary role involves managing personnel files, scanning, and ensuring compliant I-9, background check, and medical records procedures, while maintaining strict confidentiality.

The position offers standard office hours (8 AM–5 PM) with a first shift and requires a High School education.

Qualifications

• Proven ability to multitask in a fast-paced office environment.
• Ability to work independently and with teams.
• Strong organizational and file-management skills.
• Maintain confidentiality and handle sensitive information.
• Attention to detail in scanning and naming conventions.

Responsibilities

• Participates in a mission-driven culture focused on customer service and accountability.
• Supports department goals and priorities for HR/Admin Services.
• Systematically scans and verifies personnel files for readability.
• Audits scanned documents against physical files for completeness.
• Re-categorizes documents into secure electronic folders with proper naming.
• Maintains confidentiality of records and information.
• Creates new employee files and retrieves materials as needed.
• Keeps employee relations and benefits records organized.

Skills

Multi‑tasking

Working Independently

Education

High School (required)

Job description

Are you a detail-oriented administrative professional looking to make a meaningful impact in healthcare? We are seeking a dedicated temporary HR Assistant to join a mission-driven, community-based organization focused on delivering high‑quality health services with dignity and respect.

In this full‑office position, you will play a crucial role within the HR - Admin Services team by supporting key administrative initiatives. Working both independently and collaboratively, you will systematically manage personnel files, execute file scanning, ensure proper digital naming conventions, and maintain compliance for I‑9, background check, and medical records—all while upholding the highest level of confidentiality.

salary: $23.92 - $33 per hour

shift: First

work hours: 8 AM - 5 PM

education: High School

Responsibilities

• Participates in a mission‑driven culture of high‑quality performance, with a member focus on customer service, consistency, dignity and accountability.
• Assists the team in carrying out department responsibilities and collaborates with others to support short- and long‑term goals/priorities for the department.
• Systematically scans each file in the personnel file area, ensuring all documents are thoroughly scanned and readable.
• Audits scanned documents against physical file to ensure all documents are successfully scanned.
• Recategorizes documents into secure electronic folders and ensures proper naming conventions are utilized.
• Maintains a high level of confidentiality.
• Creates new employee files and retrieves the required materials.
• Maintains employee relations and benefits records and files in a neat and organized manner.

Skills

• Multi‑tasking
• Working Independently

Qualifications

• Years of experience: 0 years
• Experience level: Experienced

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short‑term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Experience

• Experienced

Education

• High School (required)