File Coordinator Onsite / Offsite

Handal's Auto Repair; Mesa (AZ); Hybrid; USD 40,000 - 52,000; Full time

Job summary

Handal's Auto Repair is seeking a highly organized File Coordinator to manage and maintain company documents. The role involves organizing electronic and physical files, ensuring accuracy, and complying with retention policies.

It can be performed on-site or off-site depending on business needs and workload. You will handle data entry, document management, audits, and coordination with departments while protecting confidential information and meeting deadlines.

Qualifications

• High school diploma or equivalent preferred.
• Previous experience in file management, data entry, records management, administration, or clerical work is a plus.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Comfortable working with computers, Microsoft Office, Google Workspace, spreadsheets, and document-management systems.
• Ability to handle confidential information responsibly.
• Strong communication and follow-up skills. Ability to manage multiple tasks and meet deadlines.
• Ability to work independently and as part of a team.
• Reliable internet connection and suitable workspace required for off-site work.

Responsibilities

• Organize and maintain electronic and physical files and records.
• Create, update, categorize, and archive documents according to procedures.
• Review files for accuracy and completeness.
• Enter and update information in databases and spreadsheets.
• Scan, upload, rename, and organize documents.
• Retrieve files for authorized personnel.
• Track documents and maintain inventories.
• Coordinate corrections for missing or duplicate data.
• Maintain secure filing systems and confidentiality.
• Assist with audits, document preparation, and distribution.
• Support other administrative duties as needed.

Skills

Attention to detail

Organizational skills

Time management

Data entry

Confidential handling

Communication

Teamwork

Independent work

Multitasking

Education

High school diploma

Tools

Microsoft Office

Google Workspace

Document-management systems

Job description

Job Overview

We are seeking a highly organized and detail-oriented File Coordinator to manage, organize, maintain, and process company documents and records. The ideal candidate will ensure files are accurate, accessible, properly organized, and maintained according to company procedures. This position may be performed on-site or off-site, depending on business needs.

Responsibilities

• Organize and maintain electronic and physical files and records.
• Create, update, categorize, and archive documents according to established procedures.
• Review files for accuracy, completeness, and proper documentation.
• Enter and update information in databases, spreadsheets, and document-management systems.
• Scan, upload, rename, and organize electronic documents.
• Retrieve files and documents when requested by authorized personnel.
• Track incoming and outgoing documents and maintain file inventories.
• Identify missing, duplicate, or inaccurate information and coordinate corrections.
• Maintain appropriate filing systems and ensure documents are stored securely.
• Assist with document preparation, copying, printing, and distribution.
• Follow company policies for document retention, confidentiality, and record management.
• Maintain confidentiality of sensitive company, customer, and employee information.
• Coordinate with administrative and other departments regarding document requests.
• Assist with audits, records reviews, and routine data-management activities.
• Perform other administrative and clerical duties as assigned.

Qualifications

• High school diploma or equivalent preferred.
• Previous experience in file management, data entry, records management, administration, or clerical work is a plus.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Comfortable working with computers, Microsoft Office, Google Workspace, spreadsheets, and document-management systems.
• Ability to handle confidential information responsibly.
• Strong communication and follow-up skills.Ability to manage multiple tasks and meet deadlines.
• Ability to work independently and as part of a team.
• Reliable internet connection and suitable workspace required for off-site work.