File Manager

Addison Group; Houston (TX); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Job summary

Addison Group in Houston is seeking an organized File Clerk to oversee storage, organization, and retrieval of company records with 2+ years of file management experience.

You will label, index, scan, and archive documents, maintain confidential information, and coordinate with departments to ensure accurate filing. Office hours are 8:00–5:00, in office; benefits include medical, dental, vision, and 401(k).

Qualifications

• At least two years of experience in file management or records handling.
• No college degree required; HS diploma or GED preferred.
• Strong organizational and time-management skills.
• Attention to detail and accuracy in document handling.
• Basic computer skills and familiarity with document management systems.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Ability to handle confidential information with discretion.

Responsibilities

• Organize, maintain, and manage filing systems.
• Label, index, and store documents for easy retrieval.
• Scan and archive physical and digital records.
• Retrieve files for staff upon request.
• Maintain confidentiality and security of sensitive information.
• Monitor storage systems for policy compliance.
• Assist with retention schedules and disposal procedures.
• Conduct regular audits of files for accuracy.
• Coordinate with departments on documentation procedures.
• Maintain logs and tracking for file movement and access.

Skills

Organizational skills

Time management

Attention to detail

Confidentiality

Communication

Teamwork

Education

High School Diploma or GED

Tools

Microsoft Office

Document management systems

Job description

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Hours: 8:00-5:00-in office

Job Summary

We are seeking an organized and detail-oriented File Clerk to oversee the storage, organization, and retrieval of company records and documents. The ideal candidate will have at least two years of experience managing physical and/or digital files and ensuring records are properly maintained, secure, and accessible. This role plays a key part in maintaining efficient document management systems that support daily business operations.

Key Responsibilities

• Organize, maintain, and manage physical and electronic filing systems
• Ensure documents are properly labeled, indexed, and stored for easy retrieval
• Scan, digitize, and archive documents as needed
• Retrieve files and records for staff upon request
• Maintain confidentiality and security of sensitive information
• Monitor file storage systems to ensure compliance with company policies
• Assist with document retention schedules and record disposal procedures
• Perform regular audits of files to ensure accuracy and completeness
• Coordinate with departments to ensure proper documentation procedures are followed
• Maintain logs and tracking systems for file movement and access

Qualifications

• Minimum 2 years of experience in file management, records management, administrative support, or a related role
• No college degree required; high school diploma or GED preferred
• Strong organizational and time management skills
• Attention to detail and accuracy in document handling
• Basic computer skills and familiarity with document management systems
• Proficiency with Microsoft Office (Word, Excel, Outlook) or similar software
• Ability to handle confidential information with discretion
• Strong communication and teamwork skills

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.