File Clerks

Course Advisor; United States; On-site; USD 21,390 - 50,230; Full time

Job summary

Course Advisor is hiring a File Clerk to manage and organize correspondence, cards, invoices, and other records. The position requires strong reading comprehension, active listening, and proficient use of Microsoft Office tools. Responsibilities include sorting files, responding to information requests, and performing general office activities. With an average salary range for File Clerks in the U.S. between $21,390 and $50,230, this role supports essential administrative functions in a growing field.

Responsibilities

• File correspondence, cards, invoices, receipts, and other records in order.
• Find, retrieve, and make copies of information from files.
• Sort or classify information according to guidelines.
• Answer questions about records or files.
• Eliminate outdated or unnecessary materials.
• Perform general office activities like typing and answering phones.

Skills

Reading Comprehension

Active Listening

Writing

Speaking

Critical Thinking

Service Orientation

Tools

Microsoft Excel

Microsoft Word

Microsoft Office

Microsoft PowerPoint

Microsoft Outlook

Microsoft Access

Data entry software

Email software

Intuit QuickBooks

Electronic health record EHR software

Job description

File Clerk

File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.

A Day In the Life of a File Clerk

• Find, retrieve, and make copies of information from files in response to requests and deliver information to authorized users.
• Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
• Answer questions about records or files.
• Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage, according to file maintenance guidelines or legal requirements.
• Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials.
• Perform periodic inspections of materials or files to ensure correct placement, legibility, or proper condition.

What Every File Clerk Should Know

Reading Comprehension: Understanding written sentences and paragraphs in work related documents.

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Writing: Communicating effectively in writing as appropriate for the needs of the audience.

Speaking: Talking to others to convey information effectively.

Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Service Orientation: Actively looking for ways to help people.

Related Job Titles

• Tape Librarian
• Records Custodian
• Indexer
• Records Specialist
• Lister

Job Demand for File Clerks

In 2016, there was an estimated 135,000 jobs in the United States for File Clerk. There is little to no growth in job opportunities for File Clerk. There will be an estimated 14,200 positions per year.

How much do File Clerks make in each U.S. state?

The average yearly salary of a File Clerk ranges between $21,390 and $50,230.

What Tools do File Clerks Use?

• Microsoft Excel
• Microsoft Word
• Microsoft Office
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Access
• Data entry software
• Email software
• Intuit QuickBooks
• Electronic health record EHR software

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