Field Timekeeper

Wyatt Field Service; Beaumont (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Wyatt Field Service is seeking a Field Timekeeper in the Beaumont/Port Arthur area. The role focuses on payroll processing, timekeeping, and invoicing, with frequent travel to Gulf Coast and Mid-West job sites.

The Timekeeping department supports managers and foremen with accurate data entry and reporting, requiring 1–3 years of payroll experience, proficiency in Excel, and a valid driver's license. Candidates should be willing to travel 100% of the time.

Qualifications

• Associates Degree or equivalent training/experience.
• 1–3 years accounting or payroll experience.
• Proficient keyboard data entry; strong Excel/Word skills.
• Valid state driver’s license.
• Experience with Viewpoint Time & Attendance is a plus.

Responsibilities

• Process employee data from onboarding system to payroll system.
• Verify employee documentation for accuracy.
• Process Time & Attendance data and reconcile variances.
• Prepare weekly labor, equipment, and material timesheets for approval.
• Prepare weekly invoicing or assist with job cost functions as needed.
• Maintain data required for auditing procedures.

Skills

Payroll processing

Time & attendance

Excel

Data entry

Education

Associates degree

Tools

Viewpoint

Job description

POSITION TITLE: Field Timekeeper

REPORTS TO: Timekeeping Supervisor

LOCATION: Beaumont/Port Arthur

POSITION SUMMARY

Performs a variety of tasks related to the maintenance/processing of payroll and invoicing and occasionally assist with the tracking and forecasting of costs related to individual projects. When not assigned to a specific job, performs various duties and special projects in the Timekeeping Department.

Must be willing to travel to jobsites for work 100 % of the time, in the Gulf Coast and Mid-West regions.

FUNCTIONS OF THE JOB

1. Process employee data (new hires, terminations, changes, additional earnings/deductions) from onboarding system to the payroll system.
2. Verify employee documentation for accuracy.
3. Process employee Time & Attendance data from the Time system to payroll and reconcile variances utilizing tools in mJobtime, Track and payroll system.
4. Update jobsite manpower reports daily.
5. Create, receive and enter Daily Foreman Reports from Foreman and Superintendent at jobsites.
6. Audit and reconcile wide range of payroll documents for up to 500 employees.
7. Cross train team members in your specific area of expertise as needed. Examples include training a clerk to assist with paperwork or training a new timekeeper.
8. Create or print a variety of payroll reports on demand.
9. Prepare weekly labor, equipment, and material timesheets for customer approval.
10. Prepare weekly invoicing or assist with job cost functions, if needed (this will vary depending on jobsite))
11. Maintain equipment rental / travel log.
12. Maintain data required for proper auditing procedures for Foreman's timesheets, field Change Orders (FCO) documentation, signed customer timesheets, EQ sheets, etc.
13. Perform additional assignments per the direction of the Timekeeping Manager, Project Manager on the jobsite or Project Controls Manager.
14. Perform accounting and payroll tasks as assigned while working at the home office.

POSITION QUALIFICATION REQUIREMENTS

Knowledge:

• Highly proficient using keyboard computer entry functions required.
• In-depth understanding of the Viewpoint and Time and Attendance Payroll Database and advanced ability to use heir functionality.
• Good proficiency using Microsoft Excel and Word required.
• Associates Degree or equivalent combinations of technical training and/or related experience
• Minimum of 1-3 years of experience in accounting or payroll.

Experience:

• Prior work involving payroll or accounting functions in construction or business office strongly preferred.
• Prior work experience using a computerized accounting system.
• Ability to solve practical problems and deal with a variety of sometimes stressful situations.

License(s)/Certification(s) Required:

Valid state issued drivers license.

Pre-employment drug screen and background check are required.