Field Timekeeper

Wyatt Field Service; Nederland (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

Wyatt Field Service in Beaumont/Port Arthur seeks a Field Timekeeper to manage payroll processing, timekeeping, and invoicing while occasionally tracking project costs. The role requires willingness to travel to job sites across the Gulf Coast and Mid-West regions.

Main duties include processing onboarding data, verifying documents, reconciling time and attendance, and generating payroll reports. The candidate will support the Timekeeping Manager and Project Controllers as needed.

Qualifications

• Proficient keyboard data entry with high accuracy.
• Experience with Viewpoint Time & Attendance payroll system.
• 1-3 years of payroll or accounting experience.
• Valid state driver’s license.

Responsibilities

• Process employee data from onboarding to payroll.
• Verify employee documentation for accuracy.
• Process Time & Attendance data and reconcile variances.
• Update jobsite manpower reports daily.
• Prepare weekly labor, equipment, and material timesheets.
• Assist with invoicing and job cost functions as needed.
• Audit payroll documents for up to 500 employees.

Skills

Keyboard data entry

Problem solving under pressure

Education

Associates Degree

Tools

Viewpoint Time & Attendance Payroll

Microsoft Excel

Microsoft Word

Job description

POSITION TITLE: Field Timekeeper

REPORTS TO: Timekeeping Supervisor

LOCATION: Beaumont/Port Arthur

POSITION SUMMARY

Performs a variety of tasks related to the maintenance/processing of payroll and invoicing and occasionally assist with the tracking and forecasting of costs related to individual projects. When not assigned to a specific job, performs various duties and special projects in the Timekeeping Department.

Must be willing to travel to jobsites for work 100 % of the time, in the Gulf Coast and Mid-West regions.

FUNCTIONS OF THE JOB

1. Process employee data (new hires, terminations, changes, additional earnings/deductions) from onboarding system to the payroll system.
2. Verify employee documentation for accuracy.
3. Process employee Time & Attendance data from the Time system to payroll and reconcile variances utilizing tools in mJobtime, Track and payroll system.
4. Update jobsite manpower reports daily.
5. Create, receive and enter Daily Foreman Reports from Foreman and Superintendent at jobsites.
6. Audit and reconcile wide range of payroll documents for up to 500 employees.
7. Cross train team members in your specific area of expertise as needed. Examples include training a clerk to assist with paperwork or training a new timekeeper.
8. Create or print a variety of payroll reports on demand.
9. Prepare weekly labor, equipment, and material timesheets for customer approval.
10. Prepare weekly invoicing or assist with job cost functions, if needed (this will vary depending on jobsite))
11. Maintain equipment rental / travel log.
12. Maintain data required for proper auditing procedures for Foreman's timesheets, field Change Orders (FCO) documentation, signed customer timesheets, EQ sheets, etc.
13. Perform additional assignments per the direction of the Timekeeping Manager, Project Manager on the jobsite or Project Controls Manager.
14. Perform accounting and payroll tasks as assigned while working at the home office.

POSITION QUALIFICATION REQUIREMENTS

Knowledge:

• Highly proficient using keyboard computer entry functions required.
• In-depth understanding of the Viewpoint and Time and Attendance Payroll Database and advanced ability to use heir functionality.
• Good proficiency using Microsoft Excel and Word required.
• Associates Degree or equivalent combinations of technical training and/or related experience
• Minimum of 1-3 years of experience in accounting or payroll.

Experience:

• Prior work involving payroll or accounting functions in construction or business office strongly preferred.
• Prior work experience using a computerized accounting system.
• Ability to solve practical problems and deal with a variety of sometimes stressful situations.

License(s)/Certification(s) Required:

Valid state issued drivers license.

Pre-employment drug screen and background check are required.