Timekeeper

Universal Plant Services; Deer Park (TX); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Health Savings Account

Short-term disability

Long-term disability

Life insurance

401K match

Paid time off

Employee Assistance Program

Job summary

Universal Plant Services in Deer Park, TX is seeking a Timekeeper to accurately collect, process, and audit employee timekeeping records, ensuring compliance with union agreements, payroll procedures, and project cost tracking. The role collaborates with project leadership, payroll personnel, and accounting to support billing and cost management.

You will balance daily timecards, prepare payroll reports, assist invoicing, and verify billing rates across systems, while maintaining confidentiality

Qualifications

• Minimum 5 years timekeeping experience in rotating equipment industry.
• 5+ years TRACK software experience.
• Experience with payroll processing, cost tracking, and auditing.

Responsibilities

• Acquire, process, balance and retain daily timecard data entry; balance against gate logs.
• Allocate time per diem by client site deadline.
• Audit timesheets for accuracy; make corrections for billing.
• Ensure exception time is approved by Job Owner/client contact.
• Prepare weekly payroll reports and balance with daily timekeeping for payroll.
• Assist with invoicing and ensure proper cost/work orders are billed.
• Resolve payroll/billable discrepancies with project leadership.
• Prepare hourly data entry for all hours worked accurately and timely.
• Follow procedures for time approvals in system.
• Upload weekly cost reports; verify billing rates in systems.
• Assist with administrative duties.

Skills

Data entry

Excel

10-key by touch

Attention to detail

Organization

Communication

Confidentiality

Problem solving

Independent & collaborative work

Education

High School Diploma or GED

Associate degree in Accounting/Business/Finance

Tools

TRACK software

Job description

Summary of Position

The Timekeeper is responsible for accurately collecting, processing, auditing, and maintaining employee timekeeping records. This position ensures compliance with company policies, client requirements, union agreements, and payroll procedures while supporting project billing and cost tracking activities. The Timekeeper works closely with project leadership, payroll personnel, and accounting teams to ensure accurate labor reporting, billing, and cost management.

Essential Job Responsibilities

• Acquire, process, balance and retain daily jobsite timecard data entry & balance against any customer required Gate Logs.
• Allocate time/per diem by Client site deadline.
• Audit employee timesheets for accuracy and make any needed corrections for billing.
• Ensure any exception time is approved by Job Owner and client contact.
• Prepare weekly payroll jobs reports, obtained from and balanced with the daily timekeeping reports and submit to corporate office for payroll.
• Assist with invoicing; ensuring proper cost/work orders are billed correctly.
• Engage openly with Project leadership (Project Managers, General Foremen, Foremen) and office to rectify and resolve any payroll and/or billable discrepancies in a timely manner.
• Prepare and/or oversee the preparation of the hourly data entry for all hours worked in an accurate and timely fashion in accordance with operating procedures.
• Follow required procedures for having time approved in system.
• Upload weekly Cost Reports.
• Verification of Billing Rates in different systems.
• Assist with all administrative duties (filing, copying, faxing, etc.)
• Will also be trained to complete some billing

Required Education

• High School Diploma or GED.

Preferred Education

• Associate degree in Accounting, Business Administration, Finance, or a related field.
• Additional training or certifications related to payroll administration, accounting, or project controls.

Required Experience

• Minimum of five (5) years of timekeeping experience within the rotating equipment industry.
• Five (5) or more years of TRACK software experience.
• Experience with payroll processing, cost tracking, and auditing activities.
• Knowledge of collective bargaining agreements, union requirements, and compliance standards.
• Experience supporting billing and invoicing functions.

Required Skills

• Strong data entry and recordkeeping abilities.
• Advanced Microsoft Excel skills.
• Proficiency with TRACK software.
• 10-key by touch proficiency.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Effective verbal and written communication skills.
• Professional correspondence and documentation skills.
• Ability to maintain confidentiality of payroll and employee information.
• Strong problem-solving and reconciliation skills.
• Ability to work independently and collaboratively in a fast-paced project environment.
• Demonstrated commitment to workplace safety.

Working Conditions

• Office environment with frequent interaction with field personnel and project leadership.
• Extended periods of sitting, computer use, and data entry.

Pay Range: $25 hourly

Benefits offered

• Medical/Dental/Vision
• Health Savings Account
• Short-term disability
• 100% employer paid Long-term Disability
• 100% employer paid life insurance
• 401K match
• Paid time off
• Employee Assistance Program

EEO Statement

Universal Plant Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, citizenship status, protected veteran status, genetic information, or physical or mental disability.