Field Support & Office Operations Coordinator

Maxim Healthcare Services, Inc.; Newport News (VA); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Weekly paychecks

Bonuses

Profit sharing

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) match

Employee discounts

Recognition & rewards

Career advancement

Training & mentorship

Job summary

Maxim Healthcare Services, Inc. in Newport News, VA is seeking a Field Support Specialist (Office Coordinator) to provide essential operational support to our local office. The role is office-based and pays $21.00 per hour with a $2,000 annual bonus potential.

You will assist with billing, payroll, and medical records, maintain confidentiality, ensure HIPAA compliance, and handle front-desk duties, calls, and supplier orders while supporting onboarding of external staff.

Qualifications

• High school diploma or equivalent required.
• Minimum 1 year of administrative experience.
• Proficiency in Microsoft Office and ability to learn new systems quickly.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.

Responsibilities

• Assist with billing, payroll, and medical records processes
• Maintain confidentiality of client, patient, caregiver, and team member information
• Ensure compliance with HIPAA and regulatory requirements
• Provide excellent customer service to visitors, clients, and team members
• Manage office administrative tasks, including supply ordering, answering calls, and handling correspondence
• Support onboarding and credentialing of external staff
• Perform other duties as assigned

Skills

Typing skills

Microsoft Office

Organizational skills

Time management

Verbal communication

Written communication

Multitasking

HIPAA compliance

Learning new systems

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Maxim Healthcare Services, Inc. in Newport News, VA is seeking a Field Support Specialist (Office Coordinator) to provide essential operational support to our local office. The role is office-based and pays $21.00 per hour with a $2,000 annual bonus potential.

You will assist with billing, payroll, and medical records, maintain confidentiality, ensure HIPAA compliance, and handle front-desk duties, calls, and supplier orders while supporting onboarding of external staff.