Field Support & Administrative Coordinator

Europcar España; Tulsa (OK); On-site; USD 23,419 - 27,552; Full time

Benefits offered by this job

Medical, Vision, Dental

401k

Employee discounts

Referral bonus

Life Insurance

AD&D Insurance

Flexible spending account

Parental leave

Employee assistance program

Job summary

Fox is seeking a detail-oriented Administrative Coordinator - Field Support to back-office processes across Fox locations, including demand letter processing, certified mail, and stolen-vehicle documentation. This role involves daily mail coordination, handling confidential information, and maintaining accurate contract notes.

The position focuses on organized procedures, repeatable tasks, and ensuring timely processing of letters and records.

Qualifications

• Prior experience in administrative/operations support, risk, or compliance roles.
• Strong attention to detail and documentation accuracy.
• Ability to handle confidential and sensitive information responsibly.
• Comfort with contract systems and internal documentation tools.
• Strong organizational and time-management skills.
• Proven ability to manage repetitive, process-driven tasks.
• Experience with certified mail, legal notices, or collections support.
• Experience in rental car, fleet, or asset-based operations is preferred.

Responsibilities

• Demand Letter Processing and Certified Mail: generate letters, review activity, apply fees, mail certified letters, track delivery, and manage overseas letters when required.
• Stolen Vehicle Escalation Support: scan and distribute documentation, prepare packages, and support reporting when contracts are open.
• Mail and Administrative Support: sort incoming mail, ship outgoing mail, maintain records for audits and legal reviews.

Skills

Attention to detail

Documentation accuracy

Organizational skills

Time management

Confidential information

Contract systems

Process-driven work

Certified mail

Fleet/asset ops

Job description

Fox is seeking a detail-oriented Administrative Coordinator - Field Support to back-office processes across Fox locations, including demand letter processing, certified mail, and stolen-vehicle documentation. This role involves daily mail coordination, handling confidential information, and maintaining accurate contract notes.

The position focuses on organized procedures, repeatable tasks, and ensuring timely processing of letters and records.