Administrative Coordinator - Field Support - $18.00

Europcar; Tulsa (OK); On-site; USD 20,457 - 29,136; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

401k

Employee discounts

Referral bonus

Company-paid Life Insurance

Company-paid AD&D Insurance

Flexible spending account

Parental leave

Employee assistance program

Job summary

Europcar in Tulsa is seeking an Administrative Coordinator - Field Support to manage back-office processes, including demand letter processing, certified mailings, and stolen vehicle documentation support. The role focuses on accuracy, timeliness, and compliance across Fox locations nationwide, with daily mail coordination and structured documentation practices.

The position is on-site in Tulsa, full-time, offering a comprehensive benefits package and opportunities to contribute to core

Qualifications

• Prior experience in administrative, operations support, risk, or compliance-related roles.
• Strong attention to detail and documentation accuracy.
• Ability to handle confidential and sensitive information responsibly.
• Experience with certified mail, legal notices, or collections support.
• Experience in rental car, fleet, or other asset-based operations is preferred.

Responsibilities

• Generate Demand Letters for all Fox locations using established templates.
• Review contract activity weekly to ensure timely processing.
• Document Demand Letter activity, payment attempts, and credit card outcomes accurately.
• Prepare and mail certified Demand Letters, including green cards and receipts.
• Coordinate overseas Demand Letters via FedEx when required.
• Manage secondary Demand Letters for designated Florida locations within timelines.
• Sort incoming mail daily and prepare outgoing mail to corporate locations.
• Maintain organized records to support audits and legal review.

Skills

Attention to detail

Administrative experience

Documentation accuracy

Confidential information handling

Process-driven work

Job description

## Administrative Coordinator - Field Support - $18.00Presenta candidaturaremote type: Completamente on premessalocations: Tulsatime type: Full timeposted on: Offerta pubblicata oggijob requisition id: JR113466## **Job Description**Fox is seeking a steady, detail-oriented Field Support Coordinator to support critical back-office processes that keep our locations running smoothly and protect company assets. This role focuses on demand letter processing, certified and international mailings, support for stolen vehicle documentation, and daily mail coordination for Fox locations nationwide.If you like organized work, clear procedures, and knowing that your accuracy and follow-through actually matter, this role offers consistency, responsibility, and a chance to be part of the backbone of our operations.**Primary responsibilities:****Demand Letter Processing and Certified Mail:*** Generate Demand Letters for all Fox locations using an established template.* Review recent contract activity weekly, including weekend activity, to ensure timely processing.* Access individual rental contracts to determine whether payment attempts can be made.* Document Demand Letter activity, payment attempts, and credit card outcomes accurately within contract notes.* Apply Demand Letter fees in accordance with company procedures.* Prepare and mail certified Demand Letters, including green cards and certified mail receipts.* Accurately complete envelopes with correct customer information and tracking details.* Track certified mail delivery and verify delivery status when needed.* Coordinate overseas Demand Letters via FedEx when required.* Manage secondary Demand Letters for designated Florida locations in accordance with established timelines.**Stolen Vehicle Escalation Support:*** Scan and distribute Demand Letter documentation and returned receipts to field locations when contracts remain open.* Prepare complete documentation packages, including required contracts and customer records, to support stolen-vehicle reporting.* Submit completed packages for review and approval before escalation.* Support designated field contacts responsible for reporting vehicles as stolen**.****Mail and Administrative Support:*** Sort incoming mail daily.* Prepare and ship outgoing mail to corporate locations on a scheduled basis.* Mail tickets and required documentation according to established timelines.* Maintain organized records to support audits, legal review, and operational follow-u**p.****Qualifications:*** Prior experience in administrative, operations support, risk, or compliance-related roles.* Strong attention to detail and documentation accuracy* Ability to handle confidential and sensitive information responsibly* Comfort working within contract systems and internal documentation tools* Strong organizational and time-management skills.* Proven ability to manage repetitive, process-driven work consistently.* Experience with certified mail, legal notices, or collections support.* Experience in rental car, fleet, or other asset-based operations is preferred.**We offer:*** Medical, Vision, Dental, 401k, Employee Discounts, Referral bonus* Company-paid Life Insurance* Company-paid AD&D Insurance* Flexible spending account* Parental leave* Employee assistance program**We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. Accordingly, all members of society, irrespective of age, gender, disability, sexual orientation, race, religion, or belief, are encouraged to apply to join our team. All employment decisions, including hiring, promotion, discipline, and discharge, will be based on merit, competence, performance, and business needs.**