Field Operations Administrative Coordinator

Europcar; Tulsa (OK); On-site; USD 20,457 - 29,136; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

401k

Employee discounts

Referral bonus

Company-paid Life Insurance

Company-paid AD&D Insurance

Flexible spending account

Parental leave

Employee assistance program

Job summary

Europcar in Tulsa is seeking an Administrative Coordinator - Field Support to manage back-office processes, including demand letter processing, certified mailings, and stolen vehicle documentation support. The role focuses on accuracy, timeliness, and compliance across Fox locations nationwide, with daily mail coordination and structured documentation practices.

The position is on-site in Tulsa, full-time, offering a comprehensive benefits package and opportunities to contribute to core

Qualifications

• Prior experience in administrative, operations support, risk, or compliance-related roles.
• Strong attention to detail and documentation accuracy.
• Ability to handle confidential and sensitive information responsibly.
• Experience with certified mail, legal notices, or collections support.
• Experience in rental car, fleet, or other asset-based operations is preferred.

Responsibilities

• Generate Demand Letters for all Fox locations using established templates.
• Review contract activity weekly to ensure timely processing.
• Document Demand Letter activity, payment attempts, and credit card outcomes accurately.
• Prepare and mail certified Demand Letters, including green cards and receipts.
• Coordinate overseas Demand Letters via FedEx when required.
• Manage secondary Demand Letters for designated Florida locations within timelines.
• Sort incoming mail daily and prepare outgoing mail to corporate locations.
• Maintain organized records to support audits and legal review.

Skills

Attention to detail

Administrative experience

Documentation accuracy

Confidential information handling

Process-driven work

Job description

Europcar in Tulsa is seeking an Administrative Coordinator - Field Support to manage back-office processes, including demand letter processing, certified mailings, and stolen vehicle documentation support. The role focuses on accuracy, timeliness, and compliance across Fox locations nationwide, with daily mail coordination and structured documentation practices.

The position is on-site in Tulsa, full-time, offering a comprehensive benefits package and opportunities to contribute to core