Executive Operations & Calendar Coordinator

Fox Tech; Los Angeles (CA); On-site; USD 39,000 - 61,000; Full time

Job summary

Fox Tech is seeking an experienced Department Coordinator to provide executive support to the CIO and SVP, Enterprise Applications. You will manage complex calendars, coordinate meetings and travel, prepare materials, and act as a liaison with internal teams and external partners.

The role requires strong organizational and communication skills, discretion, and the ability to handle confidential information.

Qualifications

• Experience supporting senior executives in fast-paced environments.
• Ability to manage complex calendars and events with attention to detail.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Ability to handle confidential information with discretion.
• On-site attendance at least 3 days per week.

Responsibilities

• Manage complex, high-volume executive calendars and scheduling.
• Serve as communication liaison for CIO and SVP, Enterprise Applications.
• Coordinate executive-level meetings, agendas, and materials.
• Oversee logistics for internal/external speaking engagements and travel.
• Plan and execute department meetings, summits, and events.
• Draft and proofread executive communications with professionalism.
• Handle confidential information with integrity and discretion.
• Collaborate across teams to streamline administrative processes.
• Anticipate executive needs and manage time-sensitive priorities.

Skills

Executive support

Calendar management

Event planning

Cross-functional coordination

Communication skills

On-site coordination

Discretion

Time management

Attention to detail

Tools

Microsoft Office

Job description

Fox Tech is seeking an experienced Department Coordinator to provide executive support to the CIO and SVP, Enterprise Applications. You will manage complex calendars, coordinate meetings and travel, prepare materials, and act as a liaison with internal teams and external partners.

The role requires strong organizational and communication skills, discretion, and the ability to handle confidential information.