Field Administrative Assistant

Secure Source International; Sunset (UT); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Medical, dental, vision and life保险

Paid Time Off

401K

401(k) matching

Health insurance

Dental insurance

Vision insurance

Job summary

Secure Source International is actively seeking an Administrative Assistant to act as a liaison, handling data entry, scheduling, and professional client communication across teams. This full-time, in-person role is based in Sunset, UT, and supports efficient operations while helping to improve workflows.

The ideal candidate will be highly organized, detail-oriented, and proficient in Excel or Google Sheets, with 2 years of administrative experience; familiarity with security or field services

Qualifications

• Proficiency in Excel or Google Sheets (required).
• Strong data entry and scheduling experience.
• Excellent communication skills (phone and written).
• Highly organized with strong attention to detail.
• Ability to take initiative and improve processes.
• Previous experience in administration, scheduling, or operations support is a plus.
• Experience in security, field services, or similar industries is beneficial.
• Administrative experience: 2 years (Preferred).

Responsibilities

• Data Management: Handle data entry, job creation, and maintain internal records with precision.
• Scheduling & Coordination: Manage scheduling for field technicians and operational tasks.
• Client Communication: Professionally handle client calls and follow-ups.
• Departmental Coordination: Facilitate communication between departments to ensure smooth operations.
• Process Improvement: Identify opportunities to improve workflows and increase efficiency.
• Documentation & Reporting: Draft and manage paperwork, ensuring accuracy and professionalism.
• Inventory Management & Parts Ordering: Manage inventory levels and process parts order requests for technicians as needed.

Skills

Excel/Sheets

Data entry

Scheduling

Communication skills

Attention to detail

Process improvement

Administrative experience

Job description

Job description:

Secure Source International is an industry leading security system solutions company that is rapidly growing. As such, we continue to add high energy MOTIVATED PEOPLE to our company and help them build a successful career with an industry leader.

We are currently looking for a motivated, professional Administrative Assistant to act as liaison on behalf of Secure Source International. This role will collaborate with each team by facilitating communication and supporting administrative activities as well as work to ensure client communication is handled professionally.

Responsibilities:

• Data Management: Handle data entry, job creation, and maintain internal records with precision.


• Scheduling & Coordination: Manage scheduling for field technicians and operational tasks.


• Client Communication: Professionally handle client calls and follow-ups.


• Departmental Coordination: Facilitate communication between departments to ensure smooth operations.


• Process Improvement: Identify opportunities to improve workflows and increase efficiency.


• Documentation & Reporting: Draft and manage paperwork, ensuring accuracy and professionalism.


• Inventory Management & Parts Ordering: Manage inventory levels and process parts order requests for technicians as needed.

Requirements, Skills and Education:

• Proficiency in Excel or Google Sheets (required)


• Strong data entry and scheduling experience


• Excellent communication skills (phone and written)


• Highly organized with strong attention to detail


• Ability to take initiative and improve processes


• Previous experience in administration, scheduling, or operations support is a plus


• Experience in security, field services, or similar industries is beneficial


• Administrative experience: 2 years (Preferred)

Schedule:

Pay: $17 - $19 per hour (based on experience)

Schedule: Monday – Friday, 6:00 AM – 2:00 PM preferred but can be flexible with hours

Candidate that is hired will need to have some availability after normal working hours during the week day and answer occasional calls on weekends

Benefits:

• Medical, dental, vision and life insurance


• Paid Time Off


• 401K

Benefits:

• 401(k)


• 401(k) matching


• Dental insurance


• Health insurance


• Life insurance


• Paid time off


• Vision insurance

Job Type:

Full-time

Experience:

Microsoft Excel: 1 year (Required)

Ability to Commute:

Sunset, UT 84015 (Required)

Ability to Relocate:

Sunset, UT 84015: Relocate before starting work (Required)

Work Location:

In person