Administrative Specialist Part Time

AAA Security Guard Services, LLC; Bedford (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Flexible schedule

Opportunity for advancement

Job summary

A security services company is seeking a proactive Administrative Specialist to ensure smooth office operations in Texas. This role involves providing administrative support, maintaining customer service standards, and assisting with HR functions. The ideal candidate should have at least 3 years' experience in administrative roles, excellent time management, and communication skills, and familiarities with office management systems. The position requires confidentiality, professionalism, and strong organizational capabilities.

Qualifications

• Minimum of 3 years experience as an Administrative Assistant, Office Assistant, or HR Assistant.
• Strong skills in time management, communication, and organization.
• Familiarity with HR functions and the private security field is a plus.

Responsibilities

• Manage incoming calls and emails efficiently.
• Assist with hiring and onboarding processes.
• Prepare reports, manage office filing, and assist with scheduling.

Skills

Time management

Organizational skills

Communication skills

Problem-solving skills

Multitasking

Education

Associate's degree

Additional administrative or HR training

Tools

MS Office (Excel, PowerPoint)

Office management systems

Google Docs

Job description

Benefits

• Competitive salary
• Flexible schedule
• Opportunity for advancement

Job Summary

We are seeking a proactive Administrative Specialist to ensure the efficient and smooth day-to-day operation of our office. This role provides essential administrative and clerical support to the office team and our clients, maintaining a high standard of customer service, confidentiality, and flexibility. Must be dependable and efficient with excellent communication, time management, and organizational skills.

Key Responsibilities

• Manage incoming phone calls and emails; provide general information or redirect inquiries to the appropriate departments
• Greet clients and customers in a professional and courteous manner
• Assist with hiring, on‑boarding and scheduling appointments
• Prepare emails, reports, manage office filing systems, and assist with operation schedules
• Attend meetings, take detailed minutes, and distribute accordingly
• Prepare spreadsheets, training documents/items, and conduct feedback on service
• Assist in the planning and execution of company events and functions.
• Review and assist with updates of policies and procedures; prepare and distribute office correspondence
• Monitor and manage office supplies; assist with security equipment inventories
• Collaborate with managers and supervisors to handle requests and queries
• Maintain confidential employee and company records.

Qualifications and Skills

• Proven experience as an Administrative Assistant, Office Assistant, or HR Assistant is required (minimum of 3 years experience)
• Excellent time management and organizational skills, with the ability to effectively prioritize and manage work, schedules, and assigned tasks
• Strong oral and written communication skills are essential
• Significant experience with office management systems and procedures, as well as with office equipment, such as printers and fax machines
• Good practical experience with MS Office, particularly MS Excel, MS PowerPoint, and Google Docs
• Strong time management, organizational skills, and problem‑solving skills
• Excellent attention to detail with a keen ability to multitask and meet deadlines
• Able to complete tasks with little or no supervision.
• Excellent work ethic and flexible with work schedule.
• Familiarity with HR functions, practices, and procedures.
• Associate's degree; additional administrative or human resource training and qualification.
• Knowledge of the private security field practices and operations is a plus.
• Must be at least 18 years of age and a U.S. citizen, or legally authorized to work in the U.S.

Attributes

• Professionalism — Maintain a positive and professional demeanor at all times.
• Confidentiality — Handle sensitive information with discretion and integrity.
• Initiative — Proactively identify and address potential issues before they arise, with a strong work ethic.
• Teamwork — Collaborate effectively with team members and internal/external contacts.