Operations Coordinator / Administrative Assistant

SISS LIMITED; New York (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

A high-level international security company in New York is seeking an Operations Coordinator/Administrative Assistant to support day-to-day operations. The ideal candidate should have strong interpersonal skills, attention to detail, and experience in entertainment or production preferred. Responsibilities include coordinating personnel, responding to client inquiries, and managing office support tasks. This is a full-time position, Monday to Friday, with some on-call hours during nights and weekends.

Qualifications

• Proficient in Microsoft Office (Excel, Word, Outlook).
• Excellent interpersonal skills and professional demeanor.
• Detail-oriented and capable of managing time-sensitive matters.
• Ability to work in a fast-paced environment.
• Experience with data entry and record keeping.

Responsibilities

• Coordinate and schedule personnel for field operations.
• Respond rapidly to client inquiries, including after hours.
• Manage office files and perform administrative support.
• Data entry and internet research.
• Maintaining Office Files/Records.
• Office Support / Administrative Responsibilities.

Skills

Knowledge of Microsoft Office Excel

Effective communication

Attention to detail

Ability to work in a team

Tools

Microsoft Office

Job description

Operations Coordinator / Administrative Assistant

S.I.S.S. Ltd.–New York, NY

High level international security company is seeking an Operations Coordinator/Administrative Assistant. This position fulfills an integral aspect of day to day operations.

The ideal candidate will possess superior interpersonal skills, a professional demeanor and be detail oriented. Entertainment/production experience preferred.

Individual to possess ability to effectively engage, build and foster relationships with colleagues, officers in the field and have ability to engage in a high paced, evolving day to day operations within the office place.

Job Duties (including, but not limited to):

• Coordination and scheduling personnel in the field. One-time events, 24/7 and fluid schedules.
• Rapidly respond to all client inquiries; to include after hours and weekends.
• Answering/transferring incoming calls
• Data entry and internet research
• Maintaining Office Files/Records
• Office Support / Administrative Responsibilities

Qualifications and Skills:

• Knowledge of Microsoft Office Excel, Word, & Outlook and overall computer literate.
• Ability to communicate effectively.
• Ability to follow oral and written instructions.
• Ability to work well either alone or as part of a team with time sensitive matters.
• Attention to detail and the capacity to work effectively are essential.

Preferred Attributes:

• Strong communication, interpersonal skills
• Highly motivated and goal orientated, with a confident, energetic, positive attitude.
• Disciplined, organized, reliable, and able to multi-task in a fast-paced office setting
• Excellent time management and organizational skills.
• Able to take initiative and problem solve

Position is full time Office Monday-Friday with some on call nights/weekends