Field Office Operations Coordinator

White Mountain Cable Construction; Worcester (MA); Hybrid; USD 48,000 - 64,000; Full time

Benefits offered by this job

Weekly Paychecks

Paid Time Off

Parental Leave

Holidays

Medical Insurance

Prescription Drug Coverage

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

401(k) with Company Match

Stock Purchase Plan

Education Reimbursement

Legal Insurance

Gym Membership Discounts

Pet Insurance

Job summary

White Mountain Cable Construction in Worcester, MA seeks an Office Coordinator to support administrative and operational tasks for a telecom construction field office. You’ll liaise between field crews, project management, customers, vendors, and the corporate office while keeping records accurate.

The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment, with proficiency in Microsoft Office and SAP experience a plus.

Qualifications

• High school diploma or equivalent required; further education in business admin, construction mgmt, or related field is a plus.
• 2+ years administrative/office coordination/construction support experience preferred.
• Experience with SAP systems is a plus.
• Strong organizational and time-management skills essential.
• Proficiency with Microsoft Office apps (Outlook, Word, Excel).
• Ability to learn/project manage, document management, and construction software.

Responsibilities

• Assist daily operations of the field office, including phones, email, correspondence, filing, and general admin duties.
• Maintain organized electronic and physical project files.
• Prepare, format, distribute, and track project-related documents and correspondence.
• Provide admin support to Project Managers, Construction Managers, Superintendents, and field personnel.
• Track project documentation (work orders, permits, inspection records, daily reports, material deliveries, closeout docs).
• Collect and organize daily field reports, timesheets, production reports, photos, and other field docs.
• Assist with purchase orders, invoices, change orders, and subcontractor documentation.
• Perform other clerical duties as assigned.

Skills

Organizational skills

Time management

Prioritization

Professional communication

Independent worker

Education

High school diploma or equivalent

Business administration / construction management education (plus)

Tools

SAP

Microsoft Office

Outlook

Word

Excel

Job description

White Mountain Cable Construction in Worcester, MA seeks an Office Coordinator to support administrative and operational tasks for a telecom construction field office. You’ll liaise between field crews, project management, customers, vendors, and the corporate office while keeping records accurate.

The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment, with proficiency in Microsoft Office and SAP experience a plus.