Office Coordinator

Communications Construction Group, LLC; Worcester (MA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Weekly Paychecks

Paid Time Off

Parental Leave

Health Insurance

401(k) with Company Match

Stock Purchase Plan

Education Reimbursement

Legal Insurance

Discounts on gym memberships

Job summary

Communications Construction Group, LLC is seeking an Office Coordinator to support the telecom field office, handling phones, emails, filing, and general administrative duties.

The role requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced construction environment. You will support Project Managers and field crews, ensuring documentation and records are accurate and up-to-date.

Qualifications

• High school diploma or equivalent; further education in business admin is a plus.
• 2+ years of admin/office coordination or project support experience.
• Experience with SAP preferred.
• Proficient in Microsoft Office (Outlook, Word, Excel).
• Strong organizational and time-management skills.

Responsibilities

• Assist with daily operations of the field office, including phones, email, filing, and admin duties.
• Maintain organized project files (electronic and physical).
• Prepare, format, distribute, and track project documents and correspondence.
• Provide admin support to Project Managers, Construction Managers, Superintendents, and field personnel.
• Track project documentation: work orders, permits, inspection records, reports, deliveries, closeout docs.
• Collect and organize daily field reports, timesheets, production reports, photos, and field docs.
• Assist with purchase orders, invoices, change orders, and subcontractor docs.
• Perform other clerical duties as assigned by Supervisor.

Skills

Organization

Time management

MS Office

Communication

Attention to detail

Independent worker

Education

High school diploma

Business administration or related field

Tools

SAP

Job description

Discover a more connected career The Office Coordinator provides administrative and operational support to a telecom construction field office, helping ensure that projects, field personnel, subcontractors, vendors, and office activities run efficiently. This position serves as a key point of communication between field crews, project management, customers, vendors, and the corporate office. The ideal candidate is highly organized, detail-oriented, comfortable working in a fast-paced construction environment, and able to manage multiple priorities while maintaining accurate records and documentation.

Connecting You To Great Benefits

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and much more!

What You’ll Do

• Assist with daily operations of the field office, including phones, email, correspondence, filing, and general administrative duties.
• Maintain organized electronic and physical project files.
• Prepare, format, distribute, and track project-related documents and correspondence.
• Provide administrative support to Project Managers, Construction Managers, Superintendents, and field personnel.
• Track project documentation, including work orders, permits, inspection records, daily reports, material deliveries, and closeout documentation.
• Collect and organize daily field reports, timesheets, production reports, photographs, and other field documentation.
• Assist with preparation and processing of purchase orders, invoices, change orders, and subcontractor documentation.
• Performing other various clerical duties as assigned by Supervisor

What You’ll Need

• High school diploma or equivalent required; additional education in business administration, construction management, or a related field is a plus.
• 2+ years of administrative, office coordination, construction administration, or project support experience preferred.
• Experience with SAP is preferred. Familiarity with SAP systems, processes, and applications is a plus
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.
• Ability to learn and work with project management, document management, timekeeping, and construction software.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Professional and effective communication with employees, customers, subcontractors, and vendors.
• Ability to work independently while also functioning effectively as part of a field operations team.

IND1

Why grow your career with us

Your career here is more than just a job — it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind.

Building stronger solutions together

Our company is an equal-opportunity employer — we are committed to providing a work environment where everyone can thrive, grow, and feel connected.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.