Field Office Manager: Payroll & Project Admin

Austin Industries, Inc.; Freeport (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Austin Industries, Inc. is seeking a Field Office Manager to provide direction and control over jobsite accounting, payroll, and administrative support to project staff.

Responsibilities include pay requests, invoicing, job-cost ledgers, subcontractor compliance, and reporting. Requires 4 years in timekeeping/payroll with Excel proficiency; strong detail and organizational skills are essential.

Qualifications

• 4 years direct experience in a Timekeeping Clerk role with payroll.
• Must also have experience using Excel.

Responsibilities

• Prepare and submit monthly pay requests in accordance with contract terms.
• Oversee all field payroll functions for hourly and salaried employees; process payroll checks.
• Receive and process invoices/pay requests from suppliers/subcontractors; verify documentation.
• Maintain the project job-cost ledgers that support pay requests to the owner.
• Ensure bonding and insurance documents are on file before subcontractor work commences.
• Incorporate change order revisions into the schedule of values.
• Assist in preparation of the monthly job status report.
• Code project cost items per chart of accounts; ensure timely payment.
• Monitor performance reports for accuracy and coordinate revisions.
• Direct a variety of jobsite personnel functions (pre-employment exams, drug tests, references, enrollments, orientations).
• Assist closeout of a project including final billing to the owner.
• Perform general admin support tasks; maintain project filing system.

Skills

Timekeeping

Payroll

Excel

Tools

TRACK

CATS

SAP

Driver's License

TWIC Card

Job description

Austin Industries, Inc. is seeking a Field Office Manager to provide direction and control over jobsite accounting, payroll, and administrative support to project staff.

Responsibilities include pay requests, invoicing, job-cost ledgers, subcontractor compliance, and reporting. Requires 4 years in timekeeping/payroll with Excel proficiency; strong detail and organizational skills are essential.