Field Office Manager - (Freeport, TX) Austin Industrial

Austin Industries, Inc.; Freeport (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Austin Industries, Inc. is seeking a Field Office Manager to provide direction and control over jobsite accounting, payroll, and administrative support to project staff.

Responsibilities include pay requests, invoicing, job-cost ledgers, subcontractor compliance, and reporting. Requires 4 years in timekeeping/payroll with Excel proficiency; strong detail and organizational skills are essential.

Qualifications

• 4 years direct experience in a Timekeeping Clerk role with payroll.
• Must also have experience using Excel.

Responsibilities

• Prepare and submit monthly pay requests in accordance with contract terms.
• Oversee all field payroll functions for hourly and salaried employees; process payroll checks.
• Receive and process invoices/pay requests from suppliers/subcontractors; verify documentation.
• Maintain the project job-cost ledgers that support pay requests to the owner.
• Ensure bonding and insurance documents are on file before subcontractor work commences.
• Incorporate change order revisions into the schedule of values.
• Assist in preparation of the monthly job status report.
• Code project cost items per chart of accounts; ensure timely payment.
• Monitor performance reports for accuracy and coordinate revisions.
• Direct a variety of jobsite personnel functions (pre-employment exams, drug tests, references, enrollments, orientations).
• Assist closeout of a project including final billing to the owner.
• Perform general admin support tasks; maintain project filing system.

Skills

Timekeeping

Payroll

Excel

Tools

TRACK

CATS

SAP

Driver's License

TWIC Card

Job description

Austin Industrial provides premier self-perform maintenance, construction, and soft craft service to leading industrial companies across the U.S. An industry leader for more than 60 years, we offer single-source solutions to our customers in the oil, gas, chemical, food, agriculture, power, and manufacturing industries.

To learn more about us, visit https://www.austin-ind.com/what-we-do/industrial.

Field Office Manager

The Field Office Manager responsibilities are to provide overall direction and control over the jobsite accounting, personnel functions, and other administrative support functions required to support the project staff.

Functional Areas of Responsibility

• Jobsite accounts payable/receivable.
• Job cost accounting.
• Change order accounting.
• Support of job status reports.
• Owner billings.
• Project insurance administration.
• Personnel administration.
• Payroll administration.
• Jobsite office administration.

Specific Duties And Responsibilities

• Prepare and submit monthly pay requests in accordance with contract terms.
• Oversee all field payroll functions for both hourly and salaried employees; ensuring that all hours worked are properly documented, coded, and reported to the Austin Accounting Department. Receive and distribute payroll checks in accordance with established policies and procedures.
• Receive and process all invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting. Ensure the necessary back-up documentation is on file before approving invoices for payment. Monitor the entire invoice system to ensure that subcontractors and suppliers are being paid in a timely manner. Follow up with subcontractors and suppliers to receive appropriate back-up documentation.
• Maintain the project job-cost ledgers that support pay requests to the owner.
• Work with the Project Manager to ensure that all subcontractors have the necessary bonding and insurance documents properly completed and on file before their scope of work commences.
• Incorporate change order revisions into the schedule of values.
• Assist in preparation of the monthly job status report.
• Ensure that all project cost items are coded properly according to the chart of accounts and recorded and paid in a timely manner.
• Monitor all reports from the performance reporting system for accuracy and consistency and assist Project Manager in making all necessary revisions.
• Direct a variety of jobsite personnel functions, (e.g., pre-employment/pre-transfer physical exams and drug tests, reference checks, new employee enrollments and orientations, group insurance)
• Assist the Project Manager in a number of functions related to close out of a project to include the final billing to the owner.
• Perform a wide variety of related administrative support tasks, (e.g., preparation of safety reports, equipment inventories and maintenance records). Ensure that all equipment onsite is reported for insurance purposes.
• Establish and maintain the project filing system.
• Perform general office and clerical duties.
• Other duties as assigned.
• Applicants must be legally authorized to work for ANY employer in the United States. Austin Industries is unable to sponsor or take over sponsorship of an employment visa for this position.

Qualifications Required For This Position

Education

– no minimum education requirements.

Experience

– 4 years direct experience in a Timekeeping Clerk role withpayroll. Must also have experience using excel.

Certification / License

TRACK, CATS, EXCEL, SAP, a valid Driver’s License, and a TWIC Card.

Physical, Mental & Environmental Requirements

Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

Employees must be able to sit, stand, walk, climb, balance, stoop, kneel, crouch, crawl, reach, and use hands and fingers to perform assigned duties. Positions may require lifting, carrying, pushing, or pulling up to 50 pounds, working at elevations, on uneven surfaces, or in confined spaces. Employees must possess sufficient visual, hearing, communication, and motor skills to safely perform job responsibilities.

Employees must be able to read, comprehend, and follow safety procedures, work instructions, and company policies; exercise sound judgment; solve problems; maintain attention to detail; effectively manage stress; and adapt to changing priorities in a fast-paced work environment.

Work may be performed in industrial and construction environments with exposure to weather conditions, temperature extremes, noise, dust, fumes, moving equipment, vibration, and other site-specific hazards. Employees must be able to wear required personal protective equipment (PPE) and meet all customer, site, regulatory, medical, and fitness-for-duty requirements applicable to the position.

Must be able to perform all job duties while maintaining a constant commitment to safety, quality, and productivity expectations.

Austin Industrial is an Equal Opportunity Employer.

See the “Know Your Rights” poster available in English and Spanish.

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