Field Office Manager

Austin Industrial, Inc.; Tulsa (OK); On-site; USD 41,328 - 48,216; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Disability insurance

401K plan

Job summary

A construction management firm is seeking a Field Office Manager located in Tulsa, Oklahoma. This role involves directing jobsite accounting, overseeing payroll functions, processing supplier invoices, and ensuring project administrative support. Candidates should have over 3 years of accounting experience in an industrial setting, proficiency in accounting software, and strong Microsoft Office skills. The position offers an attractive salary range of $30.00/hr to $35.00/hr, along with excellent benefits including medical, dental, and a 401K plan.

Qualifications

• 3+ years of accounting experience working in an industrial setting.
• Knowledge of accounting software programs is required.
• Proficiency in Microsoft Office, especially Excel, is essential.

Responsibilities

• Direct jobsite accounting and administrative support for project staff.
• Oversee payroll functions ensuring proper documentation.
• Process supplier invoices and monitor timely payments.
• Maintain project job-cost ledgers for pay requests.

Skills

Accounting experience

Knowledge of accounting software

Knowledge of MS Office

Ability to multi-task

Tools

TRACK

CATS

Excel

Job description

Field Office Manager

Austin Industrial, Inc.

This role is for projects in the La Porte, TX area. The Field Office Manager directs jobsite accounting, personnel functions, and administrative support required for project staff.

Austin Industrial, Inc. provided pay range

This range is provided by Austin Industrial, Inc. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$30.00/hr - $35.00/hr

Functional Areas of Responsibility

• Jobsite accounts payable/receivable.
• Job cost accounting.
• Change order accounting.
• Support of job status reports.
• Owner billings.
• Project insurance administration.
• Payroll administration.
• Jobsite office administration.

Specific Duties and Responsibilities

• Prepare and submit monthly pay requests in accordance with contract terms.
• Oversee all field payroll functions for both hourly and salaried employees; ensuring that all hours worked are properly documented, coded, and reported to the Austin Accounting Department. Receive and distribute payroll checks in accordance with established policies and procedures.
• Receive and process all invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting. Ensure the necessary back-up documentation is on file before approving invoices for payment. Monitor the entire invoice system to ensure that subcontractors and suppliers are being paid in a timely manner. Follow up with subcontractors and suppliers to receive appropriate back-up documentation.
• Maintain the project job-cost ledgers that support pay requests to the owner.
• Work with the Project Manager to ensure that all subcontractors have the necessary bonding and insurance documents properly completed and on file before their scope of work commences.
• Incorporate change order revisions into the schedule of values.
• Assist in preparation of the monthly job status report.
• Ensure that all project cost items are coded properly according to the chart of accounts and recorded and paid in a timely manner.
• Monitor all reports from the performance reporting system for accuracy and consistency and assist Project Manager in making all necessary revisions.
• Direct a variety of jobsite personnel functions, (e.g., pre-employment/pre-transfer physical exams and drug tests, reference checks, new employee enrollments and orientations, group insurance)
• Assist the Project Manager in a number of functions related to close out of a project to include the final billing to the owner.
• Perform a wide variety of related administrative support tasks, (e.g., preparation of safety reports, equipment inventories and maintenance records). Ensure that all equipment onsite is reported for insurance purposes.
• Establish and maintain the project filing system.
• Perform general office and clerical duties.
• Perform other duties as assigned.

Qualifications

• 3+ years of accounting experience working in an industrial setting.
• Knowledge of accounting software programs (e.g., TRACK, CATS).
• Knowledge of MS Office (e.g., Excel).
• Ability to multi-task and handle multiple deadlines.

Benefits & Compensation

We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned

Seniority level

• Associate

Employment type

• Full-time

Job function

• Accounting/Auditing, Administrative, and Management

Industries

• Construction, Building Construction, and Repair and Maintenance