Field Office Coordinator: Travel & On-site Support

WSP in the U.S.; Lawrenceville (NJ); On-site; USD 37,000 - 45,000; Full time

Job summary

WSP in Lawrenceville, NJ is seeking an Office Coordinator to support our Bridge Inspection Team. This full-time role involves coordinating project data, maintaining communications via MS Teams, and supporting field operations with logistics and printing.

The ideal candidate has at least 3 years of administrative experience, strong organizational skills, and a valid New Jersey driver’s license. You will work in a fast-paced environment with varied tasks and a focus on safety and compliance.

Qualifications

• High School Diploma or GED.
• 3+ years of relevant administrative experience.
• High level of professionalism and positive attitude.
• Comfortable in a fast-paced environment with interruptions and multiple tasks.
• Physically capable of lifting 10–15 lb boxes.
• Strong interpersonal, written, and verbal communication skills.
• Unrestricted NJ driver’s license and ability to pass vehicle screening.
• Strong organizational skills and attention to detail.
• Experience upholding workplace safety and compliance with policies.
• Ability to work schedules that may extend beyond the typical workweek.
• Proficiency with Word, Excel, Outlook, Teams, SharePoint, OneDrive, and Adobe Acrobat.

Responsibilities

• Collect and organize project and departmental data from managers and staff.
• Use MS Teams to create and maintain project/department channels for documents.
• Create monthly departmental status reports from regional data.
• Maintain staff training and certification records and renewals.
• Maintain equipment inventories.
• Provide admin support including follow-ups and coordination.
• Support on-site field teams with printing, travel, and logistics.
• Assist with office processes: filing, archiving, data entry, and project file structures.
• Adhere to WSP Code of Conduct and policies.
• Travel to NJ offices/sites to provide on-site administrative support.
• Use company vehicle for business travel and document delivery.

Skills

Office coordination

Administrative support

Data management

Communication skills

MS Teams

Education

High School Diploma or GED

Tools

Microsoft Word

Excel

Outlook

Teams

SharePoint

OneDrive

Adobe Acrobat

Job description

WSP in Lawrenceville, NJ is seeking an Office Coordinator to support our Bridge Inspection Team. This full-time role involves coordinating project data, maintaining communications via MS Teams, and supporting field operations with logistics and printing.

The ideal candidate has at least 3 years of administrative experience, strong organizational skills, and a valid New Jersey driver’s license. You will work in a fast-paced environment with varied tasks and a focus on safety and compliance.